About Collie Auto-Tech
Collie Auto-Tech is a small, locally owned business that has been operating in the Southwest for over 25 years. Based in Collie, we pride ourselves on delivering quality automotive services to our community with professionalism and integrity.
Job Title: Bookkeeper/Admin Officer
Hours: Part-time, 30 hours per week (5 days)
Location: Collie
Reports to: Workshop Manager
Employment Type: Permanent Part-Time
Competitive salary
Job Summary
The Bookkeeper/Admin Officer at Collie Auto-Tech will play a vital role in ensuring our business's smooth financial and administrative operations. This position requires a detail-oriented professional who can manage accounts payable and receivable processes, handle payroll functions, and provide administrative support to the team. Working closely with the Service Advisor and Workshop Manager, you will contribute to maintaining efficient operations while supporting our commitment to customer service excellence.
Key Responsibilities
Financial Administration
* Process all accounts payable including supplier invoices, expense claims, and recurring payments
* Manage accounts receivable including customer invoices, payment tracking, and follow-up on overdue accounts
* Conduct weekly bank reconciliations and approve invoices
* Communicate effectively with clients and suppliers to resolve accounts-related queries
* Compile financial data and reports as requested by Management
* Process weekly payroll and manage related documentation
* Monitor and track business expenses
* Maintain organized financial records and documentation for audit purposes
Administrative Operations
* Monitor staff leave requests and schedule leave in relevant calendars
* Provide backup for reception duties, including answering phone calls and greeting customers
* Manage the accounts email inbox, ensuring timely responses to inquiries
* Collaborate with the Service Advisor and Workshop Manager to support workshop operations
* Contribute to the development and improvement of administrative policies and procedures
* Assist with administrative tasks to support the Workshop Manager and other team members
* Maintain accurate records and filing systems for business documentation
Customer Service
* Engage professionally with customers via phone, email, and in person
* Assist with customer inquiries and direct them to appropriate team members when necessary
* Support the team in providing exceptional customer service in our shop environment
Qualifications & Experience
* Minimum 3 years experience in accounts/admin roles
* Excellent verbal and written communication skills
* Strong attention to detail and accurate data entry skills
* Exceptional time management and organisational abilities
* Proficiency with Microsoft Office applications
* Ability to prioritise tasks effectively in a dynamic business environment
* Self-motivated professional capable of balancing multiple responsibilities
Personal Attributes
* Professional and responsible approach to handling financial information
* Proactive problem-solver with a positive attitude
* Reliable team player who can also work independently
* Commitment to continuous improvement and process efficiency
* Genuine interest in contributing to a small local business
Career Development
* Expand your knowledge of small business financial operations
* Develop expertise in automotive industry administration
* Contribute to business improvement initiatives
* Grow with a respected local company
If you are an experienced bookkeeping/admin professional looking for a rewarding part-time role with a respected local business, we would love to hear from you.