Full-time continuing position for a Dynamic and Organised Administrative Assistant Fantastic opportunity to provide operational and administrative support to the Sydney Health Executive Education team. Be a part of a transformative journey in healthcare educationBase Salary $86,511 + 17% superannuation Flexible working hours with the option for hybrid work arrangementsAbout the opportunityThe University of Sydney is seeking an experienced Administrative Assistant for the Sydney Health Executive Education unit within the Faculty of Medicine and Health. This role is essential in providing administrative support across various teams, including education, marketing, partnership, and academic sectors. Key responsibilities include maintaining records, responding to queries, and preparing for meetings.This position aligns with the University's mission to enhance healthcare education and improve patient outcomes by equipping healthcare professionals with essential skills. Recently, the university achieved a significant milestone, ranking equal 18th globally in the 2024 QS World University Rankings and maintaining strong graduate employability rates.Your key responsibilities will be to:manage the delivery of daily administration activities and services, providing guidance to colleagues on the ongoing activities of and ensuring high quality, efficient administrative support is provided in a pro-active manner to staff, participants, clients, and visitors, including responding to or directing queries to the appropriate team member, guidance on how to resolve similar issues and ensuring appropriate action is taken as requiredanalyse incoming correspondence, independently initiates appropriate action where possible and/or ensure the matter is forwarded appropriately to the relevant individual/specialist for resolutioncoordinate orders, payments and invoice management through a range of university systemsact as a point of contact on HR operational matters, including assisting managers and staff with the completion of HR forms, leave bookings, policy navigation, and other HR information or policy mattersprovide high level assistance with HR casual contracts such as CASS, OTAprovide high level administrative support including diary management, travel, coordination and expense submissions and managementensure the appropriate coordination of meetings, venue confirmations and the coordination and delivery of courses and programsAbout youYou are a proactive and creative individual enthusiastic about providing administrative support in the education and healthcare sectors. Your strong organisational skills empower you to manage multiple tasks efficiently while maintaining keen attention to detail. With excellent written and verbal communication skills, you excel at engaging diverse audiences and facilitating effective collaboration across various teams and channels.practical and tactful communication skills (both verbal and written) together with strong critical thinking skills and the ability to use initiative and exercise sound judgment, along with the ability to prioritise workload during busy periodsindependent and autonomous with ability to work in a team, resolving relevant matters that may arise with daily tasksexcellent time and workload management skills with demonstrated ability to prioritise effectively, manage multiple tasks, meet deadlines, and achieve required outcomescomputer skills, experience with Microsoft Office (advanced Excel skills), Power Bi and content management systems together with experience operating with large, corporate-level database and information systems.Sponsorship / work rights for AustraliaPlease note: Visa sponsorship is not available for this position. For a continuing position, you must be an Australian or New Zealand citizen or an Australian Permanent Resident.Pre-employment checksYour employment is conditional upon the completion of all role required pre-employment or background checks in terms satisfactory to the University. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.EEO statementAt the University of Sydney, our shared values include diversity and inclusion, and we strive to be a place where everyone can thrive. We are committed to creating a university community that reflects the wider community that we serve. We deliver on this commitment through our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTIQ. We welcome applications from candidates from all backgrounds.We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Gold employer. Find out more about our work on diversity and inclusion. How to applyApplications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.Please note the university will be closed from December 23, 2024, and reopen on January 07, 2025. All applications will be viewed after this university seasonal break.For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Danielle Selinger, Recruitment Consultant by email to danielle.selinger@sydney.edu.au© The University of SydneyThe University reserves the right not to proceed with any appointment.Click to view the Position Description for this role Applications CloseSunday 12 January 2025 11:59 PM