Aspen Medical is a global provider of innovative healthcare solutions across a diverse range of clients in the Defence, Mining, Oil and Gas, Government and Humanitarian sectors. We are a world leader in the delivery of healthcare solutions in any setting, particularly those that are remote, challenging or under-resourced.
Role Overview:
As the Administrative Officer of the Training Team, you will be required to maintain the administrative operations of accredited and non-accredited training and assist the
Training Delivery Officer in planning and coordinating the delivery of accredited and non-accredited training courses as required, including but not limited to venues, trainers, equipment, and training material.
Primary Duties and Responsibilities:
* Promote ethical behaviour and alignment with Aspen Medical’s Social Purpose and B Corp principles.
* Provide support to the Registered Training Organisation and Learning Design Manager (RTO Manager) and Training Team as a whole.
* Collect, collate, and file data for the training team.
* Input information collected from trainers, participants, and clients into the training database as required.
* Assist the Training Delivery Officer in managing the training team’s Student Management/Learning Management System.
* Produce and distribute certificates for accredited and non-accredited training delivery.
* Coordinate with the Registered Training Organisation (RTO) Manager to produce and distribute promotional materials when necessary.
* Compile and distribute documents essential for training delivery.
* Handle training enquiries in a professional manner.
* Assist the Training Delivery Officer in maintaining and cleaning training equipment as required.
* Arrange travel and accommodation in accordance with Aspen Medical travel policies for training purposes when requested.
* Assist the Training Delivery Officer in setting up meetings and training rooms for presentations and meetings as required.
* Implement corporate policies and procedures into everyday business activities.
* Ensure timely and accurate invoicing for clients and service providers.
* Provide up-to-date training delivery reports, upon request.
* Support the RTO Manager with administrative tasks.
* Assist the Training Delivery Officer in the planning of accredited and non-accredited training, including (but not limited to) venues, trainers, equipment, and training material as required.
* Participate in external audits as required in consultation with the Training Delivery and Compliance Lead.
* Assist the Training Delivery Officer in the coordination and maintenance of training equipment, including logistics, maintenance of training kits and client supplies.
* Assist the Training Delivery Officer in the planning and scheduling of trainer workshops to ensure that all trainers maintain consistent and current RTO information and first aid skills.
* Support the Moderation and Validation (update and review) of training and assessment content.
Skills, Qualification and Competencies:
* Developed written and verbal communication skills.
* Ability to develop high attention to detail standards.
* Ability to provide quality customer service to a wide range of stakeholders.
* Good knowledge of Microsoft Office Suite applications.
* Ability to maintain confidentiality.
* Knowledge of basic administrative functions.
* Office administrative qualifications.
* Previous experience in Microsoft Office.
* Previous experience in working in a Registered Training Organisation in administrative roles.
Apply Today!
If you have any questions, please contact:
Andrian Publico – Culture and Performance Support Officer
We are an equal opportunity employer and actively encourage applications from Aboriginal and Torres Strait Islander peoples, LGBTQI+ people, veteran backgrounds, and people living with disabilities (both seen and unseen).