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Senior Event ManagerDate: Mar 21, 2025
Location: AU, Sydney, Virtual, Australia, APAC
Company: BCD
A culture of purpose: Where will your BCD M&E career take you? As perfectionists, artists, strategic thinkers and leaders in the industry, we believe culture is defined by its people. We are looking for exceptional people who rise to our standards while bringing their unique perspective to the table. Are you interested in adding to both our mission and our energy?
The Senior Event Manager is responsible for the development, planning and overall operational execution of meetings, conferences, incentive travel programs and/or special events. The Senior Event Manager works on a variety of projects simultaneously and serves as the day-to-day planning contact for each respective department.
Your responsibilities: Work with customers to develop, coordinate and implement their meetings, incentives and events.Work with M&E leadership to create, develop, price and facilitate new and repeat business proposals, including, but not limited to destination, air, hotel, activity and event overviews.Create and develop program timeline. Meet deadlines accordingly.Develop and conduct site inspections.Assist in development and presentation of sales pitches and proposals, as required.Conduct internal pre-program briefings and post-program debriefings.Track and report hotel room nights and spend.Manage day-to-day internal program budgets.Work to increase program profitability over original priced program received at pre-sale turnover.Facilitate the creative direction and overall development timeline of program websites.Facilitate the creative direction and fulfillment of program related participant and host communications materials.Facilitate and oversee program data management process, data integrity and reporting.Support and train staff as required.Work with the Regional team on strategic plans for process improvement.Maintain a weekly productivity tracker.Manage/allocate workload to the team ensuring all deadlines are met.Utilize and leverage BCD M&E preferred hotel agreements when negotiating hotel contracts.Recommend and utilize BCD M&E approved Destination Management Companies (DMC).Source destination, air, hotel and venue options that meet the goals and objectives of the departments.Negotiate hotel, air and venue contracts.Negotiate and purchase ground transportation, entertainment and décor elements via preferred Destination Management Companies and/or direct vendors.Track and manage air, hotel and vendor attrition, cancellation and deposit schedules.Reconcile all final billing on-site prior to final billing being sent to Finance.Work with Finance to ensure final billing timelines are met.Prepare program related Payment Request Forms for suppliers and also Invoice Request Forms for invoicing.Ensure the timely payment of all supplier/vendor bills and oversee the invoice payment of deposits.Prepare Travel Director Binder to communicate on-site Travel Director Notes and logistic plans.Work with business leadership to ensure a complete and professional presentation of final bill documents to client.Assumes and performs other duties and responsibilities not specifically outlined herein, as requested.We're looking for you if your profile matches the following: Diploma or Degree in Event Management or equivalent.Minimum of 5 years experience in planning meetings, incentives, conventions, conferences and/or special events.Minimum of 5 years experience managing outside vendors, sourcing and negotiating contract services.Proficiency in word processing and Microsoft Office applications.Proficiency in database management (Cvent experience ideal).Pharmaceutical experience.Ability to respond to change.Ability to inspire teamwork and collaboration and achieving results through others.Competency to manage client relationships-establishing, developing and maintaining trust and loyalty over time.Ability to identify event needs and respond creatively.Capability of problem solving-anticipating, initiating and resolving vendor issues.Capability of thinking analytically, innovatively, strategically and conceptually.Excellent oral and written communication skills.Effective organizational and time management skills, with a strong ability to manage multiple projects and timetables.Ability to negotiate pricing and concessions.Ability to manage a project budget.Ability to work well under pressure and adapt to ever-changing scenarios.Strong attention to detail.Proficiency in registration management tools.Strong time management and organizational skills to manage multiple projects.What we offer you:
This is an exciting job within an international work environment. You'll be working with a great international team of colleagues. We offer you a salary in line with the market, training, career development, flexible hours and a dynamic work environment.
How to apply:
Click apply now to be considered.
Get to know us:
BCD Meetings & Events are experts at creating experiences that connect organizations with the people that matter most. With 1,900 passionate people servicing clients in 60+ countries around the world, we offer services across event design, brand experience, meetings management, production and content, venue search and sports travel and hospitality. For more information, visit www.bcdme.com. BCD Meetings & Events is a division of BCD Travel Group.
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