The Organisation
Our client is a well-established and longstanding Not-for-profit business based in Brisbane, known for its strong contribution to the community and mission statement. They are currently seeking an Executive Assistant/Corporate Secretary on a permanent basis.
The Role
The Executive Assistant/Corporate Secretary plays a crucial role in ensuring the quality and timeliness of Council and Committee agenda distribution, supporting the effectiveness of the Council and Committees by adhering to policy and procedures.
Key Responsibilities:
* Provide expert advice to the Council and Committees on corporate governance, adhering to best practice benchmarks.
* Attend and oversee Council and Committee meetings, managing the preparation of agendas, meeting papers, minutes, and action lists.
* Participate in Leadership meetings, Internal Committees, and other relevant committees as necessary.
* Fulfill company secretarial duties mandated by legislation, including maintaining a conflicts register.
* Collaborate with the Executive Director – Legal, Governance & Risk to offer company secretarial support to Council and Committee Chairs and Members.
* Update and uphold the Governance Charters, policies, and protocols for Council and Committees.
* Maintain and regularly update personnel files for Council and Committee members.
* Manage recruitment, induction, and maintenance of a comprehensive manual for Council and Committee members, including preparing Deed of Access and Indemnity.
* Draft quarterly reports for the Executive Director and Chair.
* Prioritize and manage tasks to meet the needs of Council and Committees effectively.
* Ensure all documentation complies with Archdiocesan quality assurance standards for creation, storage, and archiving.
* Assist in monitoring compliance with policies, procedures, work instructions, and organisational and legislative requirements.
* Undertake any other duties as requested within the scope of your skills, abilities, and experience or following provided training.
About You
We are looking for an individual with governance or legal qualifications and prior working experience in a Corporate Secretary, Company Secretary or Legal Support role. The ideal candidate will possess:
* Exceptional organisational skills and ability to manage multiple priorities with attention to detail.
* Strong communication skills, both written and verbal, with the ability to interact effectively with diverse stakeholders.
* Proficiency in using productivity tools and software, such as MS Office Suite and board management platforms like Diligent.
* Demonstrated professionalism and ability to maintain confidentiality.
* Strong ethical values and a genuine commitment to the mission and values of the organisation.