About the Company
Davidson is the preferred supplier for the government sector and has strong partnerships within local, state, and federal government. We currently have an opportunity for a Project Support Officer to commence a temporary contract through until 30th June 2025, with the possibility of an extension.
About the Role
Providing administration support to assigned Supervisors and district, including:
* Work order creation and maintenance;
* Entering and maintaining planned and approved project budgets;
* Monthly billing activities, including reviewing unbilled costs, checking billing files, investigating and resolving billing issues, and distributing supporting documents to customers;
* Regularly reviewing system data to identify inaccuracies, preparing required journals and credits, and making system changes;
* Generating procurement purchase requisitions and processing accounts for payment within critical timeframes, monitoring and resolving open purchase orders;
* Validating contractor's web-portal invoices and following up with contractors to resolve discrepancies and improve accuracy;
* Ensuring high standards and accuracy when compiling documents and reports or updating records and information systems (e.g., in Ellipse, Aurion, and Microsoft Office);
* Participating in regular program update meetings with Supervisors to confirm the currency and accuracy of all program-related data in Ellipse and other systems prior to customer reporting;
* Highlighting issues of poor or inaccurate work order profitability to the Program Manager and/or Supervisors and ensuring system data reflects accurate project information to manage financial performance;
* Maintaining records and files in accordance with record management procedures;
* Reconciling and closing projects and work orders in a timely manner;
* Processing and recording key information in corporate systems, including Ellipse, SHE, SAIMS, and other in-house databases and systems;
* Preparing accurate and timely program reporting for both internal and external stakeholders;
* Recommending, developing, and implementing administrative processes that support improved work management and service delivery.
About You
* Previous experience working in a government department;
* Previous experience in administration and office support;
* Ability to understand customers' perspectives by encouraging strong customer focus and building understanding of customer perspectives;
* Manage ambiguity by handling risk and uncertainty and has a balanced approach to managing conflicting demands;
* Work collaboratively with others, model open communication, actively and attentively listen to others, and ensure written and verbal communication is clear and concise;
* Model professional and ethical behaviour and are viewed as trustworthy, honourable, and truthful, and respectful of the views of others;
* Display rigour in advice and can make timely decisions and apply sound business management skills in corporate government areas, such as financial, contract, and project management.
The Benefits
* 6-month contract with possibility of extension;
* $58.02 p/hr + Super;
* Great government department.
Please apply by uploading your current resume in Microsoft Word format only (.doc or .docx). If you would like to have a confidential discussion, please contact Joel Hall at joel.hall@davidsonwp.com, quoting reference JN -012025-39138. Want to know more about Davidson? Visit us at www.davidsonwp.com
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