Job Summary
This permanent full-time Administration Support Officer role contributes to the sustainability of Council by providing administrative and office support to the Project Management Office (PMO). The successful candidate will provide comprehensive, accurate, and timely administrative support while maintaining confidentiality.
Key Responsibilities
* Provide administrative support to the PMO, ensuring confidentiality and accuracy in research and compilation of documents, reports, and submissions.
* Prepare reports, agendas, and minutes as required for the PMO, ensuring appropriate management and recording of documents.
* Support end-to-end financial services for the PMO, including procurement responsibilities and administration of tender and quotation processes.
* Liaise with internal and external customers, escalating enquiries appropriately and managing customer expectations.
* Maintain accurate records, following council's records management policies, procedures, and practices.
* Maintain data integrity and version control, ensuring templates are up-to-date.
* Demonstrate diplomacy and discretion, maintaining confidentiality at all times.
* Interpret and follow council policy and procedures to ensure compliance.
* Participate in ongoing training and self-development to achieve continuous improvement.
* Take reasonable care for health and safety, complying with instructions and council policies.
Requirements
* Minimum Queensland C class provisional drivers licence.
* Competent in Microsoft programs, including word processing, document production, spreadsheets, and other documents.
* Well-developed computing, literacy, and numeracy skills in an administrative environment.
* Strong knowledge in record-keeping and highly developed written and verbal communication skills.
* Developed skills in managing multiple priorities, meeting deadlines, and exercising discretion.
* Excellent customer service approach and ability to form strong professional relationships.
* Demonstrated knowledge of procurement processes and ability to interpret policies.
* Able to maintain confidentiality.
Benefits
* Generous superannuation scheme.
* 5 weeks annual leave with 17.5% leave loading.
* Fortnightly RDOs.
* Annual uniform allocation.
* Payroll deductions and salary sacrifice options.
* Wages paid fortnightly.
* Employee Assistance Program.