Executive Assistant - Health Services CommissioningNorthern Queensland Primary Health Network – Cairns QLDSalary Sacrifice options including up to $15,900 for living expenses.The role As the Executive Assistant – Health Services Commissioning, you will play a pivotal role in supporting the Executive Director by seamlessly managing their day-to-day operations.From coordinating schedules and prioritising communications to providing top-tier secretariat support and financial administration, you'll ensure everything runs smoothly.This dynamic role requires a proactive approach to managing correspondence and records management, allowing the Executive Director to focus on driving key initiatives.The successful candidate will be able to: Provide professional and confidential executive and administrative support to the Executive Director Health Services Commissioning.Provide effective diary management.Support stakeholder engagement by responding to meeting requests, scheduling meetings, and preparing and collating meeting materials.Appropriately and proactively prioritise requests and correspondence for the Executive Directors' attention and ensure they are responded to in a timely manner.Provide secretarial support to internal and external meetings as required, including contributing to the development of Terms of Reference, preparing agendas, taking accurate and professional minutes, and proactively managing action registers.Prepare draft correspondence, briefings, board papers, and other business documentation on behalf of the Executive Director and the Health Commissioning Leadership team, as required.Support the preparation of reporting against the Operational Plan, Strategic Plan, and PHN Program Performance and Quality Framework.Champion the application of the Northern Queensland Primary Health Network (NQPHN) Style Guide and support the team with the proofing and formatting of documents.Undertake routine financial administrative tasks including processing of invoices, reconciliation of credit cards, and contract administration activities in line with the Delegations Matrix.Assist the Executive Director in the management of discrete projects.This may include basic research, implementation, monitoring, and reporting of project progress.Actively contribute to a process of continuous quality improvement.Actively support the implementation of the Reconciliation Action Plan (RAP).Contribute to the shared management of administrative functions of the organisation, including reception, travel booking support, and monitoring of generic inboxes as required.Maintain electronic records in a systematic, confidential, and secure manner.If you are looking for the opportunity to be part of a passionate and driven team and contribute to achieving our mission of 'Northern Queenslanders live happier, healthier, longer lives,' we'd love to hear from you. NQPHN aims to be an employer of choice for Indigenous Australians, and we encourage Aboriginal and Torres Strait Islander people to apply for this role. Key selection criteria Tertiary qualifications in Administration or similar and/or five years relevant work experience in a similar role.Excellent interpersonal skills, including the ability to liaise with a wide variety of clientele such as senior executives, managers, stakeholders, and consumers on a range of sensitive issues.Excellent customer service skills with high standard of professional presentation.Experience in providing high quality secretariat support to committees.Demonstrated ability to plan, meet deadlines, and prioritise complex workloads while working autonomously, and to be flexible in a changing teamwork environment.Well-developed organisational and problem-solving skills and specifically the ability to work collaboratively with others to effectively problem-solve.A high level of attention to detail and time management skills and applications.Demonstrated experience in the application of the Microsoft Office Suite and the ability to become proficient in other software programs as required.About Us NQPHN works together with our partners to connect existing local services to simplify the healthcare system, fund primary care and mental health services based on the needs of local communities, and support primary care and mental health providers to build their skills and deliver the highest quality patient care.Find out more about NQPHN at www.nqphn.com.auYour application should include: cover letter including response to the key selection criteria (no more than three pages).your resume.Applications close Wednesday 16 October 2024 at 11:59pm. #J-18808-Ljbffr