The Company Blackbook Executive is a specialist recruitment consultancy providing expert and timely sourcing of professionals for key customers across Australia and APAC. We are looking for an Office Administrator to work closely and report to the Office Manager, this role will play a pivotal part in the effective running of the office. The Role You will be a proactive and adaptable professional who thrives in a fast-paced environment. You bring strong organisational skills and attention to detail to everything you do. First point of contact - create a welcoming experience for visitors and employees, over the phone and in person Manage basic accounts payable and receivable, including invoice processing and reconciliations Debtor management – compile weekly reports & liaise with clients in relation to any outstanding debts Assist with month end reporting and development of presentations Updating database and assisting in data integrity reporting via our Salesforce CRM Manage the Contractor Payroll system - assist with onboarding Contractors, creating and updating contract documents and OHS policies to ensure compliance and run fortnightly payroll for Contractors Managing day-today supplier tasks - problem solving and issue resolution - IT, Telco, Office, Stationery, Building Facilities Assist with all internal event management and travel requirements Support the busy team with administration duties Your Background Must have experience in a customer centric working environment Experience using database & accounting software is desirable but not essential Excellent communication and interpersonal skills You genuinely enjoy supporting others, ensuring they have everything they need to perform at their best and succeed A proactive working style. You’re always two steps ahead and a master of managing conflicting priorities You’re not afraid to get stuck in; you’re ready to dive into any challenge, roll up your sleeves, and balance supporting the team with taking ownership of your own projects Possess intermediate Microsoft Office Suite Skills and you’re confident around learning new software packages/applications Your work style is a blend of energy and adaptability. You bring passion, positivity, and drive to a fast-paced team, while staying highly organised, flexible, resilient, and calm under pressure. This is an exciting opportunity to join our growing business Based in South Yarra, our team of highly experienced consultants has built a close-knit, professional, and dedicated culture that’s also a lot of fun. Our commitment to excellence, guided by our core values and mission to be the market leader, drives us to exceed client and candidate expectations at every step. To achieve this, we seek only the most exceptional talent to join our team. If this role sounds like the perfect fit for you, we’d love to hear from you. Please apply via the link or any questions contact Heidi Kreuzer, Office Manager at Blackbook Executive direct on heidiblackbookexecutive.com.au and we will be in contact regarding your application in due course.