Excel Farms is a new and fast-growing agriculture company, a joint venture with international and Australian investors. Managed by an investor and a highly experienced local team, Excel Farms has a variety of properties in Victoria, South Australia, New South Wales, and Western Australia. The partnership aims at building a portfolio of agricultural assets mainly producing grains, wool, and livestock.
The Role will be located at Head Office in Ararat, Victoria.
Qualifications & Experience
* Experience in bookkeeping and general office administration.
* Excellent written communication skills for preparing correspondence.
* Ability to meet payment deadlines.
* Effective and professional communication skills.
* Enjoy working with people.
Tasks & Responsibilities
The position involves the following in each area:
Accounts Inbox Management
* Manage accounts inbox
* Assist farm managers with management of farm account inboxes
* Maintain supplier and customer information in Xero
* Collaborate with farm managers and COOs to ensure all expenses are tracked
* Organise and file documents.
* Set up credit accounts with suppliers as needed.
* Support the Accounts manager with additional data entry tasks as required
Accounts Payable
* Code accounts payable for timely processing of payments
* Ensure all costs have appropriate farm & enterprise cost codes
* Work with farm managers to verify that all purchase orders are accurately entered.
* Review and clean up outstanding purchase orders in Xero as necessary.
* Reconcile statements from suppliers.
* Reconcile livestock purchases with Agriwebb
* Reconcile grain cartage charges in Waypath.
Accounts Receivable
* Maintain current accounts receivable.
* Process all incoming payments.
* Reconcile livestock sales with Agriwebb.
* Reconcile grain & hay RCTIs with Waypath.
Office Administration & Organisation
* Provide administration support to Director, COOs, farm managers & other executive staff.
* Assist with filing of documents, invoices, and related tasks.
* Help organise company events such as conferences and group training.
* Prepare internal presentations and documents as needed.
* Carry out any other duties as required to assist colleagues.
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