About the Role
We are seeking an Admin and Executive Assistant to join the team at Ecology Matters Australia. This part-time role will be based in the Bunbury region in your home office with face-to-face meetups occasionally. You’ll be someone who thrives on variety, takes initiative, and is excited to wear multiple hats in a startup-style environment. If you’ve got an interest in WA fauna or environmental work, you’ll fit right in — but if not, don’t worry; curiosity and adaptability go a long way.
What you’ll be doing
* Provide comprehensive administrative support to two directors and the business
* Calendar and email management
* Coordinate fieldwork logistics
* Maintaining office systems and records
* Be the go-to person for keeping things organised and moving
* Coordinate paperwork such as safety documentation, basic reports and permit renewals
About you
* Significant experience as an administrative or executive assistant (bonus points for small business or consulting exposure)
* Have at least five years of experience in an administrative role
* Excellent organisational and time-management skills, with ability to prioritise competing demands
* Serious attention to detail and tech savvy
* Strong written and verbal communication skills, with a professional, client-focused yet kind approach
* Confident using Microsoft Office suite
* Self-disciplined and able to work independently and manage your time remotely
* A flexible and proactive mindset — you’re the type who sees what needs doing and jumps on it
* Discreet, reliable, and trustworthy with sensitive information
* A genuine interest in native fauna or environmental work is a big plus
Why join us?
* Hybrid work setup with flexibility for great work-life balance
* Be part of a small passionate, mission-driven team
* Opportunities to work on diverse tasks
* Learn about WA’s incredible wildlife
* Personal and professional development
* Grow with a team where your ideas and quirks are valued
* The chance to be part of a young, growing company making a meaningful impact
About Us
Ecology Matters Australia is a boutique fauna consultancy based in southwest Western Australia, specialising in fauna surveys for the mining industry. Driven by wildlife conservation, we’re a small passionate team — and now we’re looking for a proactive Admin and Executive Assistant to help keep things running smoothly behind the scenes.
How to Apply
Please include:
1. A cover letter explaining why you’d be a fabulous member of our team.
2. Your resume.
Applications without a personalized cover letter will not be considered as we value genuine connections and thoughtful communication.
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