Introduction:
Join a community where faith forms the foundation of everything that we do — nurturing hearts, inspiring minds and shaping people of good character.
Emmanuel College is seeking an exceptional Sports Assistant to join our passionate Sports Department from Term 2.
About Emmanuel College
Emmanuel College is a co-educational, multi-denominational school with just over 1 600 students, valued by the Gold Coast community for our strong commitment to achieving educational excellence within a framework of thoughtful, intelligent and vibrant Christian faith.
Located in the suburb of Carrara on the Gold Coast, Australia; Emmanuel College is situated on a beautiful nine hectare campus, providing stunning state of the art facilities for our College curriculum, programs and community life.
Why Join Us?
Emmanuel College is a warm, welcoming community of talented, purpose-driven educators and support staff. We are committed to hiring new team members who demonstrate excellence in their chosen field, who are prepared to commit wholeheartedly to the values and ethos of our College and who confess to a personal Christian faith.
We believe in the transformative power of education, and the importance of fostering a caring, faith-based community. Many of our staff have been a part of the Emmanuel team for three decades, demonstrating a deep commitment to creating a sense of belonging and inspiring thoughtful engagement with the world.
What We Offer
Supportive and collaborative work environmentCareer development and continuous learning opportunitiesBe part of a caring faith-based community and make a meaningful impactA focus on well-being - Employee Assistance and Wellbeing Programs availableA commitment to excellence - academic, sporting, arts and cultureWorld-class facilities and learning spacesOnsite cafe serving barista coffee and food.Staff access to gym and fitness facilitiesLive and work on the Gold Coast
Description:
The position is extremely varied, covering a wide range of responsibilities, both clerical and practical. In most cases you would be supporting a key staff member in facilitating any given task. Sport coaching experience will form part of the role, depending on skills and experience.
Administration/General:
Sport Reception Desk (Phone, Email, Students, Parents, Coaches)Email enquiry responses and forwardingAssist with management of the Clipboard online platform and the weekly cross-checking of logistical sporting details (i.e. venues, opposition teams and bus arrangements)Assist with cross-checking of weekly APS sports results and following up of discrepanciesPost regular sports updates and news to Schoolbox as requested by the Director of SportAssist with managing student nominations and paperwork for District and Regional Sports Trials. Approximately 90 trials throughout the yearAssist with Schoolbox posts and updates about District and Regional Sports TrialsMaintain a digital record of student sporting achievements for awards and publicationsManage badge, medallion and trophy stocks and engraving for awards eventsAccounts Payable and supplier invoice management- in collaboration with the Business OfficeArrange Charter Bus Bookings for weekly sport, carnivals and broader schools competitions - in consultation with the Director of SportAssist the Director of Sport with compilation of sports training schedules and rostersCoordinate and be a central point of communication for the onboarding of coaches and volunteers to the school electronic system with respect to personal details, payroll information, blue card check, coaching qualifications, time sheets and other associated paperworkPrepare, maintain and distribute coaching and referee handbooksSports Calendar maintenance on Schoolbox and shared outlook accountsInstagram Posts - announcements, student achievements, highlights photos and videos on a regular basis in consultation with the Director of Sport and Assistant Director of SportSports Awards Night - on-day set up, ordering flowers, resource bookings, VIP RSVPs, assist with coordination of rehearsal & organise student helpersMaintain photographic honour board and on-campus feature sporting postersCoordination of Sports Afternoon Teas - Ordering & Preparation of food for coaching staff on Thursdays and FridaysGeneral maintenance and management of shared meal space, kitchen facilities and food and drink supplies along with fellow staff in the Sports & HPE buildingMaintain and order stationery for the Sports Department
Practical Sport Duties:
Assist with set up courts/ovals - score boards, post padding & equipmentAssist with Sports Storeroom Maintenance during busy periods of the year - assist with overseeing equipment systems, equipment purchasing, collection & distributionAssist with preparation of kits and gear for teams and training during busy periods of the yearLunchtime Borrowing - Oversee duty-rostered senior students who issue and record the lending of sports gear at lunchtimes. Follow up unreturned equipment
Carnival Duties
Perform general Swimming, Cross Country and Athletics Carnival duties as requiredOversee Swimming & Athletics ribbon writing (JS & SS)Order and manage medals for annual carnivalsCoordinate Catering for Major Carnivals and other on-campus sporting events - specifically food and drinks, morning tea and lunch for staff and other carnival officials.
Student supervision
When required, supervise sporting teams and conduct training sessions for absent teaching staff (within the scope of personal sporting background and coaching ability)Carry out student supervision of any nature on behalf of the Director of Sport.
Skills and Experiences:
The Sports Assistant requires a Certificate III in Administration or equivalent formal qualifications.
Additionally, a secretarial/administration background with a good knowledge and genuine interest in sport is needed.
All Emmanuel College staff must be eligible to work in Australia, hold (or be eligible to hold) a Blue Card and be CPR certified. A current driver's licence is required.
Experience in coaching youth sports with corresponding coaching qualifications would also be advantageous.
Selection Criteria:
Please include examples or scenarios and experiences to prove capacity and skills referred to below:
Administrative experience in a comparable educational sports setting.Experience in managing systems, databases and timetables.Please provide a statement of the ways you might see Christianity being incorporated into daily routines and experiences.
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