Great opportunity for a Finance and Administrative Officer to provide support across the Operations Team at the United States Studies Centre (USSC)Full-time, 2-year fixed term contract (hybrid working arrangements)Base Salary $72,000 - $82,000 + 11.5% superannuation.About the United States Studies Centre (USSC)The United States Studies Centre (USSC) at the University of Sydney is a globally respected research hub, dedicated to delivering independent, non-partisan analysis of American foreign policy, technology, economics, politics, and culture. We serve as a national resource, enriching Australia’s understanding of America’s evolving dynamics and their implications for our alliance.Our mission is clear: to uncover insights that matter — empowering policymakers, businesses, scholars, students, and the public with rigorous research and innovative solutions.About the opportunityWe’re seeking a Finance and Administrative Officer to play a vital role in supporting the Centre’s financial, HR, and operational functions. In this diverse and rewarding position, you’ll be a key point of contact for staff and external stakeholders, providing guidance on finance, HR, facilities, meetings, and travel.This is your opportunity to leverage your expertise, problem-solving skills, and initiative to deliver impactful outcomes in a dynamic, collaborative environment.Reporting to the Finance Manager, your key responsibilities will be to:manage billing, accounts receivable/payable, credit card reconciliation, and procurement processesmaintain accurate financial records, including account reconciliation and audit preparationassist in preparing General Ledger reconciliations and processing monthly/yearly journals.support the drafting of grant, sponsorship, and partnership agreementsoversee budgets, allowances, and key financial registersprovide general administrative and operational supportprepare employment, affiliation, and contractor agreements, as well as casual academic schedulesfacilitate recruitment, onboarding, and offboarding processes for employees, fellows, volunteers, and affiliatesensure effective coordination of WHS inductions.About you:qualifications in Finance and/or HR or equivalent experience gained through education, training, and hands-on rolesexceptional verbal and written communication skills, with a customer-focused approach to handling diverse enquiriesthe ability to work independently and collaboratively, exercising sound judgment to navigate day-to-day challengesmeticulous attention to detail, ensuring accuracy and consistency in all tasksstrong critical thinking skills, with the ability to prioritise effectively during peak periodsworking knowledge of higher education institutions or think tanks (highly desirable).Benefits of working with usIn addition to an attractive salary and superannuation, the Centre provides a range of benefits including:Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilitiesGenerous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leaveBreastfeeding rooms and a breastfeeding policy, with several childcare centres near the UniversityProfessional development allowance, plus a range of training and development opportunities provided by the UniversitySalary packaging for motor vehicles, laptops and superannuationStaff discounts on selected bank products and health insuranceUniSuper superannuation advice, seminars and financial advisersDiscounted rates to Uni sport and fitness centresFree annual flu vaccinationsFree counselling through the Employee Assistance Program (EAP) serviceDiscounted veterinary services for pets of staffFree access to the University library.About our CultureThe Centre recently won X-Ref Awards for “Best Workplace” and “Culture Change”. The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly.Sponsorship / work rights for AustraliaPlease note: Visa sponsorship is not available for this position.How to applyWe do not accept email applications. Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.If you have any questions about the role, wish to have a confidential discussion, or if you require reasonable adjustment or support filling out an application, please contact the United States Studies Centre Finance team: ussc.finance@sydney.edu.auApplications CloseSunday 09 February 2025 11:59 PM
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