Salary Range: $79,764 - $85,074 + Attractive Superannuation Contact Officer: Tanya Boulter - 0448 643 311, Tanya.Boulter@dva.gov.au The Legal and Audit Division is a specialist in-house practice that supports lawful implementation of the Department’s objectives by advising on the management of legal risk as well as providing legal advice, litigation and dispute resolution services, legal training and legislation services. We are looking for candidates with relevant experience, strong financial management and procurement skills, who are great communicators, can manage competing priorities, enjoy working collaboratively, think flexibly and have a positive attitude. Experience in legal practice financial management is also highly regarded. Opportunities are currently available in the Practice Management Unit in the Legal and Audit Division for suitably qualified and experienced candidates at the APS4 and APS5 level. The roles are dynamic and varied and require a high-level of administrative support, financial service delivery, organisational skills, critical thinking, accuracy, attention to detail and the ability to multi-task to ensure high quality outcomes. Duties Undertake day-to-day operational functions including invoice and account processing, monitoring and review to ensure the Legal and Audit division’s financial and governance responsibilities and obligations are achieved. Manage the procurement activities of the Legal and Audit Division, including undertake requests for quote, review quotations, evaluate and recommend providers, develop work orders and contract documentations. Undertake day to day contract management of all contracts entered into by the Legal and Audit Division, including appropriate and timely contract variations, tracking contract expenditures Utilise financial systems and analytical tools to research, analyse and reconcile data. Prepare regular reporting on financial expenditure, undertake reconciliations, quality assurance reviews and provide supporting work papers when required. Contribute to the development and implementation of Legal and Audit Division policies, processes and systems to enhance the delivery of financial and business support services in the division. Work collaboratively with central procurement team and keep up to date on DVA procurement policy and processes, to inform Legal and Audit Division processes. Contribute to the development and maintenance of up-to-date standard operating procedure (SOP) documentation for financial management activities in the Legal and Audit Division. Maintain all applicable filing and archiving in accordance with the DVA record keeping policy and LAD guidelines. Build rapport and maintain internal and external relationships, respond to enquiries, provide assistance and factual advice in a timely manner. Maintain awareness of Commonwealth financial compliance and legislative frameworks. Manage prioritisation of own workloads checking accuracy of information and work, ensuring quality processing and receipting. Respond to and coordinate responses to various requests from central financial teams. Demonstrate good judgement in decision making by exploring the nature of the problem, researching information, considering options, documenting evidence and providing recommendations. Manage the Divisional inboxes. Contribute to section and divisional goals and objectives, business planning, evaluation and reporting on organisational goals in a collaborative and constructive manner. Participate as a constructive team member to deliver ongoing improvements, quality of service and professional practices and standards. Other administrative and ad hoc duties as required to support the Practice Management function. Eligibility Under section 22(8) of the Public Service Act 1999, employees must be Australian citizens to be employed in the Australian Public Service (APS). All applicants external to DVA offered employment will be required to successfully undergo a pre-engagement screening check, even if they have a security clearance. The screening check is conducted in accordance with the Australian Government Protective Security Policy Framework requirements. The successful candidate will be required obtain and maintain a Baseline Vetting (AGSVA) security clearance. Notes This recruitment process is being used to fill ongoing and/or non-ongoing position/s. For more information about the role, please see the Candidate Information Pack. Where a non-ongoing position is offered, the role will be filled for an initial specified term of up to 23 months. A merit pool of suitable applicants may be created which may be used to fill future ongoing and non-ongoing vacancies should they become available over the next 18 months. Successful applicants engaged into the APS will be subject to a probation period. DVA embraces and fosters a culture that supports diversity, inclusion and respect, where people are empowered to fulfil their potential. We welcome people with diverse skills, experiences, perspectives and backgrounds. We are dedicated and committed to attracting and recruiting Aboriginal and Torres Strait Islander peoples and encourage applications from people with disability, people that identify as LGBTQIA+ and people from culturally and linguistically diverse backgrounds. Take on a rewarding, varied, and broad career with an Australian Public Service Department that can bring balance and flexibility to your working life, while supporting you to stay connected to your community. DVA is committed to improving the data skills and capability of our workforce to underpin our goal of becoming a leading data-driven organisation. RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have a disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability Candidate Information Pack Opens in new window