Job Description
We're seeking a proactive and detail-oriented Team Administrator to support our team in achieving our goals and delivering exceptional results.
As a Team Administrator at KordaMentha you will play a crucial role in providing administrative support to our team, ensuring smooth operations and efficient communication. You'll be responsible for managing administrative tasks, coordinating team activities, and maintaining records to facilitate the effective functioning of our department. This role offers an excellent opportunity to contribute to our team's success and grow your skills in a dynamic work environment.
Duties and Responsibilities
Executive assistant support
* Build strong, collaborative relationships with internal stakeholders across all service lines
* To assist professional staff in obtaining ASIC documents from Equifax online
* Organise travel itineraries, including booking travel, accommodation, processing visa and passport requests as required.
* Prepare expense reports for Partners/Managing Directors and Executive Directors.
* Record marketing activities and events for reporting purposes in CRM.
* Work with interstate Executive Assistants to co-ordinate team meetings and events.
* The preparation and set-up of all staff new starter workstations and stationery/merchandise requirements
* Word processing tasks such as the review and finalisation of letters, reports, creating and editing PDF documents
* Assist staff with in-house document mail-outs, including mail merging, stuffing and franking of envelopes
* Assist with document finishing tasks such as scanning, photocopying, faxing and binding
* Communicating with suppliers as required (amenity and stationery)
* Regularly updating Business Procedures and Office Support Guides/Documents
* Maintaining merchandise and staff amenities and undertake regular stocktakes
* Ensure information relevant to Office Support areas are regularly updated on KMnet (floorplans, guides, etc)
* Act as a conduit between Executive Assistants and wider office
* Ensure print room is kept tidy, printers are stocked of paper, binder waste tray emptied and glass is clean.
* Ensuring all printers are in working order, including logging required service calls via Lanier.
* Ensuring all staff signage and noticeboards are kept up to date in print room.
* Assist with regular kitchen cleaning and restocking of staff amenities.
Office Maintenance
* Ensure print room is kept tidy, printers are stocked of paper, binder waste tray emptied and glass is clean.
* Ensuring all printers are in working order, including logging required service calls via Lanier.
* Ensuring all staff signage and noticeboards are kept up to date in print room.
* Assist with regular kitchen cleaning and restocking of staff amenities.
Reception
* Back-up person for all aspects of the Receptionist role (i.e. front of house management, staff amenities to assist with this role). Required to sit on reception twice weekly, days may vary pending receptionist
* Assist in the preparation of meeting rooms for client meetings and functions and providing refreshments as required
* Grouped into all incoming call overflows (nationally)
* To provide back-up support to the Records Officer with ASIC lodgements according to KordaMentha internal procedures
Qualifications and experience/skills required
* PC literate including Microsoft Word, Excel, PowerPoint and Outlook.
* Strong verbal, interpersonal and communication skills.
* Ability to interact in a professional manner at all times.
* Ability to work efficiently under pressure.
* Reliable – ability to meet deadlines.
* Ability to work as part of a busy and dynamic team.
* Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
* Strong time management and project management skills, including the ability to prioritise tasks.
* Desire to take ownership of tasks assigned.
* Attention to detail.
* Proactive.
* Client service orientated.
* Ability to adopt a 'hands on' approach.
* Ability to work with limited supervision.
Additional Information
Diversity
Applying 'a different mindset' is at the heart of everything KordaMentha does, and it is fuelled by the diversity of our peoples' experiences and backgrounds. We believe there is strength in difference, and because of this, we encourage you to apply even if you do not meet all the requirements of the position description.
We are committed to enhancing diversity within the firm and celebrating differences. We do not discriminate based on race, ancestry, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression or age.