Full job description Job Description Location: Melbourne | Northern Metropolitan Job type: Full time / From 04/11/2024 Organisation: Schools (Government) Salary: Salary not specified Occupation: Administration/Secretarial Reference: 1440287 Location Profile John Fawkner College takes pride in uniting learners from a diverse community within a respectful and adaptive environment that fosters enjoyment in learning and the motivation to achieve excellence. John Fawkner Secondary College is a growing co-educational secondary college, which operates within a distinct geographical area with a diverse cultural mix. In 2024, JFC will see two significant changes which highlight the way forward. Firstly, a large part of the school will be demolished to make way for two new buildings: a new Science/STEAM, Arts and Media, and technology wing, which will also house staff members, and a new VET Hospitality grade kitchen classroom and canteen. There will also be significant landscaping within this development. The second major change for 2024 is the partnership with Melbourne Victory Soccer Club, who will roll out the first pilot team by the second half of the year. Over coming years, the program will grow progressively, opening up to students from across the district. The school is in a transform stage and is currently experiencing significant change and improvement, across curriculum, learning, and wellbeing. The School Strategic Plan has a strong focus on improving learning through the use of our well documented and viable curriculum and the JFC Instructional Model. Student wellbeing and engagement is supported by the SWPBS framework, and this is reflected in the school values. Each year from 7-10 has a coordinator, supported by a Sub School Leader. VCE and VM students are supported by a Year 11 coordinator and a Senior School Leader. The college has a strong focus on improving Literacy and Numeracy, and students are identified for support through the Quicksmart program, MYLNS, and the tutor learning initiative. The funded PSD students are supported in the classroom by integration aides and a PSD coordinator. The college boasts a strong wellbeing team, consisting of a full time wellbeing leader, a school nurse, art therapist, and mental health practitioner. Our growing areas currently are in Outdoor Ed, Bike Ed, and PE across all levels as sport is a sought after career pathway for many students. The students from years 7 ¿ 10 study the Victorian Curriculum and electives. At year 10, students are counselled to appropriate pathways and select from VCE/VM to continue their final years of schooling. The college has rewritten the VM curriculum to be in line with the VCAA reforms through the Firth report and the students are exposed to the Applied Learning Pillars as their framework for learning. All VM students do a Vet subject one day a week, and there is the potential to study a SBAT whilst at school. The staff at JFC is collegiate and collaborative, led by an executive principal and two assistant principals. The focus is on the future for the students in this area and we seek vibrant, innovative, committed teachers and leaders to join us in our journey of improvement and success. Tours are welcome from prospective employees. Our Vision: The schools motto is ¿Aspire and Achieve¿ with the vision statement, ¿John Fawkner College takes pride in uniting learners from a diverse community within a respectful and adaptive environment that fosters enjoyment in learning and the motivation to achieve excellence.¿ Our Values: Respect: We respect others for who they are and value their opinions Commitment: We are dedicated to our values, our school and our community Academic Excellence: We relentlessly pursue academic excellence Continuous Improvement: We never stop finding ways to stretch and grow Selection Criteria SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role. SC2 Demonstrated capacity to work and collaborate with others in a team environment. SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills. SC4 Possess the technical knowledge and expertise relevant to the position. SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area. SC6 A commitment to professional learning and growth for both self and others. Role (Attendance requirement for this position) An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program. An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher. Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3). A role at this range may include: Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager. Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function. Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction. Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples. An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained. Responsibilities The Reception and Administration Officer will be a proactive and enthusiastic member of the school¿s administration team, working under the supervision of the Business Manager. The role focuses maintaining effective and informative communication with parents, staff, students, service providers and the wider school community. Qualities necessary to be the successful applicant: Exceptional reception and telephone skills Strong oral and written communication skills Excellent time management abilities Proficiency in Microsoft Office Ability to work independently. Preferred experience: Knowledge of CASES21 and COMPASS Software. Duties include (but are not limited to): Provide routine clerical and administrative support, including handling general telephone and front office inquiries, mail sorting, stock control, meeting organisation and processing standard paperwork Monitoring and distributing College emails Managing student enrolments, exits, transfers, excursions and activities Completing enrolment census and end of year administration roll over Providing finance support for accounts receivable and payable Assisting with Year 7 transition Supporting or coordinating the preparation of standard internal and external communications (eg: certificates, newsletters) Sourcing basic data or factual information to support school administrative functions (eg: booklists, reports, uniform orders, permission slips) Managing the College first aid room and administering first aid as needed Liaising with school staff regarding support requirements In consultation with the Business Manager, determining and managing work priorities within the school office. This includes providing advice and information to community members related to office administration functions, enrolments, purchasing, keys, attendance, filing, CASES, compass operations, mail, family transactions and reports. Performing other duties as required by Business Manager and Principal Team. Who May Apply Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position. EEO AND OHS Commitment Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school. The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines). Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au Child Safe Standards Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at: https://www2.education.vic.gov.au/pal/child-safe-standards/policy DE Values The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at: https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview Other Information Information for Applicants In addition to applying through Recruitment Online, please email CV, cover letter and Selection Criteria to the principal, Lisa Vinnicombe. Lisa.vinnicombe@education.vic.gov.au Conditions of Employment All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check. A probationary period may apply during the first year of employment and induction and support programs provided. Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx