Receptionist / Administrator - ( 2500018F )DescriptionAbout the role:Stantec is working on many iconic and exciting projects and we are looking to grow our supportive and friendly administration team! If you like meeting and supporting people, being challenged with a varied and everchanging workload, have a can-do attitude and enjoy being part of a small team at the central hub of the office culture, we’d like to hear from you.This role is to provide professional administrative assistance and support to the business and external clients, maintaining a high level of professionalism, confidentiality and discretion, at all times.Primary responsibility is front of house reception, switchboard, booking meeting rooms and pool cars, event catering, keeping areas tidy, onboarding new team members, team safety, ordering PPE, stationery and kitchen needs, regular reporting and ad hoc administration tasks.Please note: This position is a fixed term, maternity leave contract through to December 2025. You will be required to work across our two Sydney offices at St Leonard's and Kent Street.Day to day tasks would involve:Reception and switchboardProvide administrative support to the businessAssist with coordination of building maintenance, office equipment requirementsIn conjunction with the Shared Services Team, assist in maintaining compliance with quality, safety and environment policies and processes including assisting with regular auditsHelp coordinate office communications, client and staff events and meetingsAssist with the coordination of onboarding and exit checklists to ensure staffers are complying with Stantec proceduresAd hoc administration dutiesSupport the Shared Services Team Lead to carry out relevant Health, Safety, Security & Environment (HSSE) tasks as the Office Safety and Environment Coordinator (OSEC), taking reasonable precaution to provide and maintain a safe work environment and that safe systems of work are adhered to in all officesAssist in ensuring staff have support, training, etcComplete all work in line with Stantec Core Values and in accordance with the Stantec Quality, Safety & Environment Systems and Project Quality Procedures.Other duties as reasonably requiredTo be successful for this role you'll need:Excellent communication skillsDemonstrated experience delivering excellent administration and office management servicesMinimum 3 years experience in an administration roleCan-do attitudeExcellent organization and time management skills, including the ability to multi-task and prioritize workIntermediate knowledge of Microsoft Office, with the ability to learn new systemsInitiative and self-starting to identify proactive opportunities in the workplaceStrong attention to detailCompetent level of decision making i.e. able to identify, assess, evaluate and problem solveSelf-motivated and able to use initiativeWhat we offerAlong with a competitive salary we offer many other benefits to ensure your professional development & wellbeing is ongoing.Genuine Flexible Working Arrangements (within the office environment)Learning and Talent Development Programs - Including Global programmes, online learning and on-the-job learningMentoring for your own development and the opportunity to mentor othersCareer growth opportunitiesA friendly team environment, with dedicated and enthusiastic staff committed to producing high quality service and deliverablesSalary Continuance Insurance (SCI)Mental Health and Wellbeing ProgramsService Recognition AwardsEmployee Assistance ProgramAbout us:The Stantec community unites over 30,000 employees working in over 450 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy, resources, water, environmental, transport and infrastructure projects to life.Our work from initial project concept and planning through design, construction, and commissioning begins at the intersection of community, creativity, and client relationships.Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships.CultureStantec is serious about healthy work-life balance, diversity, inclusion & equity, indigenous relations, innovation, community engagement, corporate sustainability, and social wellbeing. We have employee groups for women, LGBTQI, neurodiversity, and more! Our employees play sport, fundraise, volunteer, learn, and have fun together.How to apply:Please submit your most recent CV, outlining your relevant experience by following the apply button.No Agency CV’s will be accepted.
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