Entrepreneurial Business School – Maroochydore QLD Entrepreneurial Business School (EBS) are dedicated to empowering businesses and their owners to achieve their fullest potential. We offer tailored coaching services to entrepreneurs and business owners across a variety of industries that are ready for growth. From scaling a family business, expanding globally, or looking to gain the maximum amount for the sale of their business, our clients are committed to developing both professionally and personally in a continuous journey of success and fulfilment.We're hiring an Administration & Executive Assistant responsible for maintaining a well-functioning office environment and providing essential support to the EBS delivery team with a particular focus on the company's founders. You will ensure the smooth execution of administrative tasks, oversee office resources, and manage general office processes. This role will be a rock star at providing administration excellence by handling tasks that ensure efficiency, time management, and communication across the administrative function.ABOUT YOUA great administration and executive assistant has a unique blend of skills and personality traits that make you invaluable to the organisation. Here are some of the key personality traits that will distinguish you:Attention to Detail: You will have a strong eye for detail and excellence, thorough in reviewing schedules, documents, and logistics to ensure everything is flawless.Organised: You will have a knack for structuring information and managing a multitude of tasks, ensuring that nothing slips through the cracks.Problem-Solving Mindset: You approach challenges with a solutions-focused attitude, finding ways to overcome obstacles efficiently and creatively.Proactive: You anticipate needs and potential issues before they arise, taking initiative to manage tasks and streamline processes.Adaptability: You can pivot easily and handle last-minute changes with grace, managing high-pressure situations without becoming overwhelmed.Strong Communication Skills: You communicate clearly and concisely through email, calls, or face-to-face interactions.Positive Attitude and Professionalism: You maintain a positive attitude and calm demeanour, projecting professionalism that reflects well on the company.Tech Savvy: You are comfortable with a variety of software and digital tools and are resourceful in finding ways to automate tasks.Discretion and Trustworthiness: You will handle confidential information daily, so trustworthiness is essential.In this role, you’ll combine these traits to create a smooth-running environment where the team can focus on coaching clients, business strategy, and events, knowing that you have our front of house covered.THE ROLE: We are seeking a highly organised Administration and Executive Assistant to support our leadership and office operations. In this dual role, you will provide high-level administrative support to executives while overseeing day-to-day office functions, maintaining supplies, managing budgets, and fostering a positive office environment. This role requires 3+ years of experience in office management or executive support.Key Responsibilities:Office Operations: Coordinate day-to-day office activities, ensure equipment and facilities are maintained, and handle office maintenance issues.Administrative Support: Assist with client communications, managing correspondence, handling calls, and providing clerical support to team members.Office Supplies: Monitor inventory levels, order office supplies, and manage vendor relationships.Budget Management: Manage office budget, handle billing, and approve office-related expenses.Onboarding and Training: Facilitate the onboarding process for new hires.Calendar Management: Schedule and coordinate appointments and meetings.Communication: Manage inbound and outbound communications, including screening calls and emails.Meeting Preparation: Prepare agendas, organise materials, and take minutes.Project Assistance: Support founder-led projects by coordinating resources and tracking progress.Document Management: Organise and maintain documents for easy retrieval.Confidentiality and Discretion: Handle sensitive information with confidentiality.Health and Safety: Support safety measures and ensure the office environment meets health and safety regulations.Skills Required:3-5 years of experience as an Administration, Executive Assistant or similar role.Exceptional organizational skills, strong verbal and written communication, and proficiency in Google Suite and Microsoft Office.Strong interpersonal skills, ability to multitask, proactive problem-solver, and adaptable.Ability to think critically and solve problems effectively.High level of empathy, motivation, and dedication to client success.WHY JOIN OUR TEAM?Not only will you have the chance to grow and dramatically increase your skills and experience, but we also offer extensive personal development and goal setting programs. We believe strongly in general health and wellness and encourage this within the workplace.Next Steps: If you are passionate about business and office administration and meet the qualifications listed above, we would love to hear from you. Please send your CV and a cover letter to ***********@ebs.org. This is the only way applications will be reviewed.Applications Close - Friday November 29th, 2024.Successful applicants will be asked to attend interviews conducted on Monday 2nd, December, 2024.
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