Maxima's Recruitment Services team embody a "candidate first" mindset and aim to ensure appropriate job matches between applicants and employers to ensure sustainable employment opportunities.
The Office and Professional team are a cohesive team who work together to support our clients and candidates to find their perfect match.
About the Role:Reporting to the General Manager, this temporary role is as soon as possible start until end of June with the possibility of extension.
Preference is full time hours but would consider part time for the right candidate.
Duties for this role include, but are not limited to: Provide high level executive administrative support services to the General Manager which includes: Arranging, prioritising and diarising meetings and appointments.
Undertaking initial telephone enquiries, resolving customer enquiries where appropriate and within agreed parameters.
File maintenance and recording.
Receiving/distributing information.
Reviewing incoming correspondence/emails and drafting responses.
Photocopying and distribution of documents.
Updating outstanding matters list.
Controlling the workflow of documents between the general manager and other business units.
Act as the first point of contact for a range of queries and internal approvals required from General Manager.
Receive messages and keep the General Manager informed of important and emerging matters.
Develop, foster and maintain effective networks and key stakeholder relationships both internally and external to the organisation.
Liaise with the Mayor, Elected Members and internal/external customers regarding meetings and other various matters.
About You: Prior EA experience Exceptional communication skills Ability to work independently and make sound judgement calls Excellent computer skills, Microsoft Suite Benefits of joining Maxima's temporary recruitment services: Subsidised Skin Cancer checks Free yearly flu shot Employment Assistance Program Ongoing monitoring and support At Maxima we are committed to supporting positively diverse and including workforces which value all backgrounds and experiences.
We encourage applications from First Nations Peoples, people from a culturally or linguistically diverse background, people of all gender identities and people living with a disability.
By applying to this position you are consenting to your data potentially being stored on international servers temporarily.
Maxima abides by the Australian Privacy Principals, please refer to our privacy policy for more information.
Apply now