Facilities Administration OfficerAn exciting opportunity exists for an experienced Facilities Administration Officer to join our growing Resort on a full-time basis, 38 hours Monday – Friday.Reporting to the Facilities Manager, you will be an integral part of the team acting as the key point of contact for the department and ensuring its smooth running.With a tight-knit team and a family-like culture, this will be a good opportunity for someone who would like to be hands-on and make this role their own.Duties include:
Act as a personal assistant to the Facilities Manager and provide daily support on all tasks to ensure effective delivery of services.
Assist with coordinating maintenance or repair work for the property.
Liaise with and respond to various stakeholders (owners, Strata, owners’ representatives, real estates) inquiries and concerns in a timely manner to ensure customer satisfaction and coordinate efficient and effective responses.
Schedule/coordinate preventative maintenance work.
Allocation, distribution and coordination of work orders to team members.
Compile end of month charges and enter in hotel software and follow up payments where necessary.
Liaise with, arrange and coordinate contractors to complete maintenance, service and repair work.
Order and/or purchase office supplies and departmental uniform replacements.
Assist with the management of subcontractors.
General administration/office duties including data entry, filing, answering calls and responding to departmental emails.
Essential:
Professional, mature attitude.
Demonstrated, recent experience in a similar or related role.
Excellent communication skills with the ability to communicate at all levels and build effective and professional relationships with various stakeholders.
Excellent time management skills with the ability to multi-task, prioritise, adapt to change and operate in a fast-paced environment.
A high level of initiative, attention to detail and good problem-solving skills.
Proficient in Microsoft Office suite (Word, Excel, and Outlook).
Ability to work as part of a team and ready to assist whenever needed.
Desirable:
Cert III in Business Administration or similar.
Current First Aid certificate.
Accounting package experience in QuickBooks and hotel software experience in SIHOT.
To apply, please forward your resume to our Operations Manager at opsmgr@pacificbayresort.com.au.Only short-listed applicants will be contacted.
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