APS4 Procurement and Corporate, Information and Property Services Opportunities
Currently, there are around 4.3 million Australians with a disability. The National Disability Insurance Agency (NDIA) implements the National Disability Insurance Scheme (NDIS), which is one of the biggest social reforms in the country since Medicare. As an Agency, we support more than 690,000 participants with a significant and permanent disability, and the families and carers of those living with disability. For many Australians, this will be the first time they receive the disability support they need. The NDIA is designed to enhance the quality of life and increase economic and social participation for people with disability and will mean a peace of mind for every Australian.
New roles await
The Chief Commercial and Corporate Officer Division is responsible for the delivery of fleet vehicles, information management, mail, procurement, property and shared services. We also coordinate a range of Agency planning and reporting processes, as well as support a continuous improvement programme for the Enabling Services Group.
We are currently seeking candidates to fill APS4 vacancies across a variety of teams within the Chief Commercial and Corporate Officer Division.
The APS4 role is a team member position who contributes to ensuring efficient functioning and support of the Agency's operational needs.
Where you can add value
APS4 Property
The Property Team oversees the delivery and maintenance of the NDIA property portfolio. They are responsible for managing leasing for standalone sites and co-located arrangements with other federal departments, managing site fit outs and other capital works and coordinating property maintenance and repair works, site establishment, decommissioning and relocation.
Responsibilities of the role may include:
* Monitoring third party providers for property, shared services or other corporate operations matters.
* Responding to property and corporate services related enquiries and issues from staff members.
* Monitoring levels of stationery and consumables within a portfolio of NDIA locations and ensuring sufficient stocks are ordered and delivered to sites.
* Working collaboratively with other enabling services to ensure positive outcomes for staff.
APS4 Procurement and APS4 Procurement Reporting
The Procurement Branch is responsible for partnering with business areas to procure goods and services for the Agency. We focus on applying the Commonwealth Procurement Rules (CPR), and NDIA policy to ensure value for money outcomes.
Responsibilities of the Procurement role may include:
* Maintaining a practical understanding of procurement and contracting functions and applying relevant legislative and policy guidance.
* Undertaking research and analysis activities to inform and support procurements.
* Initiating drafting of procurement related documentation.
* Providing administrative support to the Procurement Team.
* Contributing to team planning activities and identifying opportunities for improvements.
Responsibilities of the Procurement Reporting role may include:
* Entering, extracting and manipulating data in the Agency systems to enable accurate Agency reporting.
* Applying advanced Excel skills, working with Agency SAP based systems and other business systems to extract data.
* Managing corporate master data from third party systems and within NDIA systems in accordance with established procedures.
* Providing support for ongoing systems and data projects.
* Processing invoices and tracking spend against budget.
APS4 Information Management
The Corporate, Information and Property Services Branch is responsible for the delivery of centralised corporate services across the Agency, including undertaking various information, records and knowledge management related research activities.
Responsibilities of the role may include:
* Sharing specialist knowledge of the NDIA’s legislative obligations relating to records and information management.
* Contributing to the development and maintenance of policies, Standard Operating Procedures and processes to ensure records and information management compliance.
* Contributing to and gathering of specialist information management advice and recommendations to individuals and teams across the Agency.
* Assisting in training and providing advice and support on the Agency’s records management system.
* Contributing to a range of information management activities and improvement projects.
APS4 Corporate Operations
The Corporate Services team supports staff by maintaining travel, fleet vehicles, mail, and courier operations. They coordinate uniform distribution and manage corporate contracts and shared services arrangements.
Responsibilities of the role may include:
* Managing enquiries and providing sound practical and procedural advice to stakeholders.
* Providing support to Corporate Operations staff, including in the development and implementation of operational procedures.
* Understanding, monitoring and reporting on operational activities and escalating as necessary.
* Undertaking the processing and distribution of mail and associated activities.
* Engaging with Services Australia on NDIA fleet issues including leasing arrangements.
* Providing support in the development of executive reports, briefs and other written material.
Enough about us, let’s talk about you
Our ideal candidates are problem-solvers who take initiative, contribute innovative solutions and look for ways to improve their work.
They are professional and confident communicators with experience writing internal communications and contributing to operational and executive briefs.
They have strong stakeholder engagement skills with the ability to successfully liaise across a variety of mediums and collaborate with their colleagues to ensure quality business outcomes.
They have the ability to identify risk and escalate issues as they arise.
They are driven, resilient, and passionate about making a meaningful impact through their work and being part of a socially inclusive and culturally diverse workplace.
Relevant work experience and/or qualifications are highly desirable.
Your NDIA Experience
We work as one team. We are accepting, diverse and driven. We take a shared approach to making progress. We welcome and support each other and encourage different ideas, insights and opinions. We empower and enable each other to be our best. We collaborate, connect and work together to create a workplace that makes us proud. And while we're based far and wide across the country, we make sure nobody feels they are out on their own.
* Access to higher superannuation and above market leave entitlements.
* Competitive remuneration and working conditions that support a positive work life balance.
* Access to ongoing professional development and learning.
While this role is ideally performed from Deakin - ACT, Geelong - VIC, Richmond - VIC, or Brisbane - QLD, remote working arrangements may be considered.
We intend to fill this role in an ongoing capacity, however non-ongoing roles up to 12 months with the possibility of extension up to 2 years may be offered.
Successful candidates will be required to undergo a pre-employment National Police History check, Worker Screening check and/or Working with Children Check (where required) and provide evidence of Australian Citizenship.
Applications for this role close 11:30pm AEDT Thursday, 6 March 2025
If you have any questions regarding the Property, Information Management or Corporate Operations roles, please contact Olivia Wilton via email .
If you have any questions regarding the Procurement or Procurement Reporting roles, please contact Elita Barrett via email .
With the exception of personal details, applications can NOT be edited or updated once submitted for consideration. Please make sure you are completely satisfied with your entire application before submitting.
NDIA is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability (PwD), First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families. NDIA will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role. If you require an adjustment to be made during the recruitment process (including alternate formats of the application form) or have an enquiry about the support provided, please contact DFP Recruitment on 1300 138 337 or
RecruitAbility applies to this position: The RecruitAbility scheme supports people with disability applying for jobs in the Australian Public Service (APS) by giving you a better opportunity to put forward your skills and experience during the selection process.
There are certain roles within the National Disability Insurance that may require mandatory vaccination, subject to government order or directive. Evidence may be required prior to commencement.
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