About the role
In this role, you will utilise Council's Oracle financial system and Procure to Pay processes to ensure supplier information and activities are accurate, compliant with procurement policies, and meet audit requirements.
Work type: Temporary Full Time Classification: Band 5 Key responsibilities include:
Management and storage of all incoming electronic invoices and AP related financial records in a secure and efficient manner.
Tracking of invoice turnover and Aged Trial Balance to meet Statutory & Council's payment terms.
Specialised knowledge to process, verify and reconcile high volumes of invoices using Council's financial system to ensure invoices meet audit and legal requirements.
Resolution of rejected payments.
Reconciliation of supplier statements including follow up of outstanding invoices and credits.
Research and resolution of purchase order, invoice and payment documentation and discrepancies.
Mailbox management and triage of high-volume emails from internal and external stakeholders.
Provide high level customer service to respond and resolve written and verbal enquiries from internal business units, external suppliers and customers.
About you
To be successful in this role, you will have a relevant tertiary qualification in commerce, accounting, or finance, or demonstrated experience in a similar role within a comparable organisation.
You will also have a comprehensive knowledge of financial software systems and proven proficiency in using large, computerised accounts payable systems such as Oracle Financials.
Essential Experience: Ability to process high volumes of data on a recurring basis.
Knowledge and experience in end to end purchasing to pay processes in a large organisation environment.
Experience working in an organisation which processes a high volume of invoices across a diverse range of services daily.
An understanding of basic accounting principles and procedures.
Demonstrated customer focus effectively communication skills both verbal and written.
Preferred candidates will be required to undergo a National Police Check as part of the recruitment process.
Description
The City of Greater Geelong is seeking a highly skilled and experienced Accounts Payable Clerk to join our team. The successful candidate will have a strong background in financial software systems, specifically Oracle Financials, and experience in managing high volumes of data on a recurring basis.
Key Responsibilities
* Management and storage of all incoming electronic invoices and AP related financial records in a secure and efficient manner.
* Tracking of invoice turnover and Aged Trial Balance to meet Statutory & Council's payment terms.
* Specialised knowledge to process, verify and reconcile high volumes of invoices using Council's financial system to ensure invoices meet audit and legal requirements.
* Resolution of rejected payments.
* Reconciliation of supplier statements including follow up of outstanding invoices and credits.
* Research and resolution of purchase order, invoice and payment documentation and discrepancies.
* Mailbox management and triage of high-volume emails from internal and external stakeholders.
About You
To be successful in this role, you will have a relevant tertiary qualification in commerce, accounting, or finance, or demonstrated experience in a similar role within a comparable organisation. You will also have a comprehensive knowledge of financial software systems and proven proficiency in using large, computerised accounts payable systems such as Oracle Financials.