Executive Assistant - Bundamba State Secondary College
Education (Organisation site)
Metropolitan South Region, School and Regional Operations and Performance Division
Bundamba State Secondary College is seeking an experienced and proactive Executive Assistant to provide administrative support to the Principal and Deputy Principals during a 12-month maternity leave cover.
Job details
Position status: Fixed Term Temporary
Position type: Full-time
Occupational group: Administration
Classification: AO3
Workplace Location: Bundamba State Secondary College
Job ad reference: QLD/MSR624968/25T
Closing date: 23-Mar-2025
Yearly salary: $75886 - $84201
Fortnightly salary: $2908.70 - $3227.40
Job duration: A period of 12 months, unless otherwise determined
About the School
Bundamba State Secondary College is looking for a successful candidate that is highly organised, detail-oriented, and able to manage a variety of tasks efficiently, while maintaining discretion and professionalism. This position requires the ability to handle multiple priorities, excellent communication skills, and a commitment to delivering exceptional support.
About the Role
Key Responsibilities:
* Provide confidential administrative and secretarial support to the Principal and Executive team, including word processing, database and spreadsheet applications and produce advanced desktop published documents.
* Maintain effective time management practices for the Executive team including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
* Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
* Assist with various administrative tasks, such as filing, document preparation, and office management.
* Coordinate the records management activities, including records of incoming correspondence and Right to Information requests and monitor the flow of correspondence and provide advice and training in records management to other personnel.
* Manage records and other information resources so that information relevant to the school/college and its functions is readily available to clients.
* Receive and identify client needs and assist visitors and/or appropriately redirect telephone calls.
* Use databases (One School, SOBS, ID Attend) to process information and produce reports.
* On behalf of the Principal, liaise with government, business, industry, parent and education bodies, with a focus on a high level of client services.
Qualifications and Experience:
* Proven experience as an Executive Assistant or in a similar administrative role.
* Exceptional organisational and multitasking skills.
* Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
* Excellent written and verbal communication skills.
* Ability to handle sensitive and confidential information.
* Prior experience in a school environment.
* Strong attention to detail and problem-solving abilities.
* Flexibility and adaptability to meet the needs of the role.
Please refer to the attached role description for any mandatory requirements for this position.
Interested? To Apply:
* Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
* Attach a 1-page written statement in response to the attached role description.
We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.
Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.
When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.
Salary rate shown is reflective of full-time (1.0 FTE).
We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.
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