Job descriptionAgency Department of the Attorney-General Wok unit Office of the Chief Executive Officerand JusticeJob title Executive Assistant Designation Administrative Officer 4Job type Full time Duration Ongoing commencing 15/12/2024Salary $75,091 - $85,611 Location DarwinPosition number 26776 RTF 308383 Closing 07/11/2024Contact officer Sarah McMaster on 08 8935 7435 orAbout the agencyApply onlineAPPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OFYOUR TERTIARY QUALIFICATIONS.Information for applicants – inclusion and diversity and Special Measures recruitment plansThe NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodatespeople with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitmentprocess or job, please discuss this with the contact officer. For more information about applying for this position and themerit process, go to the OCPE websiteAboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measuresplans, go to the OCPE website.Primary objectiveProvide comprehensive, confidential, administrative support to the Executive and work unit, including administrativecoordination and Ministerial Liaison support.Context statementThe person in this position is the first point of contact for interactions with the Deputy Chief Executive Officer, Attorney-General's Department (AGD) and is one of two executive assistants providing high level support to the Executive Unit ofAGD.Key duties and responsibilities1. Provide comprehensive administrative support to an executive which may include:Providing high level secretarial support including minute taking and logistical support to working groups, committees, and events/functions.Monitoring all communication channels in and out of the Executive's office, including email and diary management, scheduling meetings, and travel arrangementsMaintaining appropriate administrative systems, registers, processes, databases, and record management ensuring effective and efficient workflows within the unitManaging a range of procurement functions including travel arrangements, purchasing, and processing credit card transactionsSupporting working groups, committees and for events/functions the Executive/ work unit are involved with. 2. Liaise in a discreet and confidential manner with a wide range of people including but not limited to; all levels of staffwithin the agency, the Minister's office, external stakeholders and the general public.Selection criteriaEssential1. Demonstrated experience providing administrative support to a senior leader or executive, including managingcalendars, scheduling meetings, handling correspondence and maintaining confidential files and records.2. Proficient in the use of MS Office (Word, Excel, Outlook, Teams, and PowerPoint) and record management systems witha willingness to adopt new technology.3. Well-developed professional, interpersonal, and influencing skills with the ability to communicate (both written andverbally) with a diverse group of stakeholders and build positive working relationships with other executives and staff.4. Prior experience operating in a fast-paced environment with strong organisational and time management skills with theflexibility to handle changing priorities and work independently with minimal supervision.5. Attention to detail with ability to delegate and escalate issues, develop creative solutions, and seek out positiveimprovements.#J-18808-Ljbffr