Occupational Therapy Administrative Assistant for a Healthcare Company in Australia (Home Based Part Time)Work Schedule: Monday-Friday, 10:00am to 1:00pm Australian Eastern Standard TimeState/Province: VictoriaCountry: AustraliaWork Location: Home Based - PhilippinesJob Type: Part timeClient InformationThe company is committed to supporting individuals with psychosocial disabilities on their recovery journey. Understanding that recovery is a personal and unique process, they strive to foster a warm, compassionate environment where each client feels valued and empowered to thrive.Job DescriptionConvert Progress Notes: Transform client progress notes into the SOAP (Subjective, Objective, Assessment, Plan) format to ensure consistent documentation.Administrative Support: Perform general administrative tasks, including organizing documentation and maintaining up-to-date records to ensure compliance with organizational standards.Data Entry: Accurately enter and update client information in electronic records and databases, ensuring all files are current and accessible.Excel Worksheet Management: Update and maintain Excel worksheets to track client progress, appointments, and resources efficiently.Report Preparation: Use established report templates to compile skeletal reports for therapists, ensuring all necessary information is included for effective treatment planning.Support Plan Development: Collaborate with therapists to devise individualized support plans that address the specific needs of clients.Intervention Planning Assistance: Assist therapists in planning interventions and developing SMART (Specific, Measurable, Achievable, Relevant, Time-bound) goals for client improvement.Visual Aids Creation: Develop creative and engaging visual aids tailored for individuals with intellectual disabilities or neuro-developmental conditions to enhance understanding and participation in therapy.Progress Reporting: Prepare and compile progress reports to summarize client development and achievements to share with the therapy team and clients' families.Must HavesPrior experience in administrative support, preferably in a healthcare or therapeutic industryFamiliar with medical terminologyExperience in documentation and data entry, particularly within the occupational therapy or related allied health fieldsProficient in converting notes into the SOAP formatStrong organizational skills and attention to detailExcellent written and verbal communication skillsAbility to handle confidential information with discretion and integrityAbility to work collaboratively within an interdisciplinary teamStrong adaptability and problem-solving skillsCreative skills for designing visual aids and resourcesProficiency in Microsoft Office (Word, Excel, PowerPoint)Nice to HavesExperience in Mental Health sector or Psychosocial disabilityKnowledge regarding the National Disability Insurance Scheme (NDIS) in AustraliaCertification in Healthcare sectorFamiliarity with design software (e.g., Canva, Adobe Creative) for creating visual materialsBackground in mental health, social work, or higher educationKnowledge of trauma-informed care principles and practicesHome Office RequirementsPlease only apply for this role if you have the following home office requirements:Perfectly working headset and webcamStable internet connection of at least 5 Mbps to 15 MbpsUp to date computer system with a minimum of Windows 8 or Mac OS XQuiet room with no distractions or background noisesA backup plan if the power goes out or if your internet connection becomes unstable during your shiftOnly applicants meeting the strict criteria above will be contacted.
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