Office of the Vice President (Advancement and Community Engagement)Full-time (100%), 1 x permanent position, 1 x fixed term 12-month positionBase salary will be in the range $89,861.38 - $96,402.32 + 17% Superannuation (HEW Level 6)Based at our vibrant St Lucia CampusAbout This Opportunity The Alumni Engagement Coordinator is a key staff member in the Central Advancement team and is responsible for planning and delivering a comprehensive outreach and engagement program that involves a range of targeted events, communications and marketing initiatives, which vary in size and complexity. Working as a valued member of a proactive and multidisciplinary team, you will be a first point of contact for internal and external stakeholders in all matters relating to alumni engagement and will strategically engage with stakeholders to provide tangible benefits to alumni and other key stakeholders, including students, academic and professional staff.Key responsibilities will include: Engagement Initiatives Under the broad direction of the Manager, co-ordinate high impact and sustainable alumni engagement initiatives designed to engage with UQ's 340,000 alumni. This will involve close liaison with university leadership and relevant advancement, academic and professional staff across the university.Develop and implement a mentoring program that fosters professional development and networking among our alumni and broader UQ community.Provide support to Faculties and Units wishing to organise alumni initiatives. This includes acting as the primary point of contact and providing advice to senior staff regarding alumni event protocols and management.Manage senior relationships with a diverse range of internal executives and external constituents, and develop and exercise an intimate knowledge of the University's target audiences.Represent Advancement leadership at appropriate functions; liaise with, and host if appropriate, external presenters and guests.Ensure appropriate and timely advertising and promotion of engagement initiatives through all relevant channels, e.g. websites, print and email invitations, newsletters, staff news, external websites, social media etc.Liaise with external suppliers to negotiate the best outcome for all aspects of the events including venue hire, catering, photography, audio visual requirements etc.Prepare all event briefing material, such as event proposals, running sheets, briefing notes and guest lists under the guidance of the Manager and ensure these are appropriately circulated in a timely manner.Liaise with advancement team around pre- and post-event communications to ensure strategic objectives for each initiative are met, opportunity for engagement is maximised and maximum impact is achieved.Develop systems to track, evaluate and improve engagement initiatives: produce event status and evaluation reports; develop and implement appropriate event survey mechanisms; monitor the quality of event presenters and suppliers; measure the success of events through indicators such as event attendance surveys and new/repeat attendance figures.Liaise with faculty alumni staff to ensure that goals and objectives of alumni relations engagement is aligned across the university.Collaborate with the Annual Giving team and Faculties to develop giving/fundraising initiatives as a part of programming that supports and develops the donor base.Communications Ensure that event and program messaging and branding aligns with the strategic goals of advancement and the university.Liaise with marketing and communications staff to provide up-to-date content (e.g. alumni profiles, bios, photos) for relevant channels as needed for advancement marketing purposes.Coordinate internal communication about alumni and community engagement activities and outcomes to advancement staff across the university, including providing any written reports for publications.General Provide support for other areas of work within the Advancement team during times of peak activity if required.Ensure that the central team presents a relevant, consistent and integrated message and brand to stakeholders – external and internal – by adhering to University policy and style guides.Maintain regular contact with the staff in faculties and institutes in relation to alumni engagement initiatives.Finance and Reporting Assist the Manager in the preparation of an annual budget, end of year report and planning for alumni engagement initiatives, making recommendations on priorities and expenditure.Prepare a comprehensive budget and report for each initiative, and ensure all documents and data relating to each event are appropriately recorded on the shared drive.Ensure that data and records are updated with accuracy and in a timely manner.Travel and Out of Hours Work Some event-related travel may be required from time to time.The Alumni Engagement Officer will be required to work after hours from time to time and may be required to work on weekends.About Advancement and Community EngagementThroughout its history, The University of Queensland has benefited from the support of its alumni and community through engagement, volunteering and gifts. We are committed to positioning UQ as a worthy destination for philanthropy, ensuring future generations have access to educational opportunity and that we continue to deliver world leading research and innovation.Equally, our focus is on building strong relationships with more than 340,000 alumni worldwide, as Change Makers. Together we create opportunities to share knowledge, skills, ideas and provide mentoring and peer coaching opportunities, that provide lifelong beneficial partnerships.About You A tertiary qualification with subsequent relevant experience, or extensive work experience/specialist expertise in community engagement, events management and/or communications.Highly effective organisational and planning skills including excellent attention to detail and accuracy, the ability to use initiative, prioritise own workload, solve problems and meet strict deadlines.A sound understanding of basic fundraising and alumni relations principles, and appreciation of the role that engagement and stewardship of donors and volunteers has within fundraising strategies.An understanding of marketing and communications principles as well as an appreciation for sound policies around accurate data evaluation, tracking, and accuracy.Demonstrated ability to manage high quality events and activities within designated budgets. Experience in events management is essential. Demonstrated experience working successfully with a range of stakeholders from a variety of cultural backgrounds in a service delivery environment. Experience in alumni relations will be highly regarded.Proficiency in the use of a wide range of computer applications. Knowledge and use of databases or CRM systems. Experience using the Raiser's Edge database would be an advantage.Knowledge of the preparation and monitoring of budgets and processing financial transactions in a large to medium sized organisation, or the demonstrated ability to rapidly acquire such knowledge.Must have a positive attitude and display emotional intelligence and maturity, with outstanding interpersonal and communication skills, confidentiality and negotiation skills.A flexible approach and ability to adapt to changing circumstances.Experience in a tertiary environment is highly desirable.The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia, criminal check, education check etc.Questions? For more information about this opportunity, please contact Emma Dawson, Manager, International Alumni Engagement via .For application queries, please contact stating the job reference number (below) in the subject line.Want to Apply? There are currently two available positions – 1 x permanent and 1 x fixed term for 12 months, please advise your preference when applying.All applicants must upload the following documents in order for your application to be considered:Cover letter summarising how your background aligns to the 'About You' section.Resume.This position is being readvertised, previous applicants need not reapply. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.We know one of our strengths as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. Reach out to for accessibility support or adjustments.Applications close 14 November 2024 at 11.00pm AEST (R-41149). Please note applications will be reviewed as received. Candidates may be interviewed prior to the job closing date. We encourage candidates to apply as soon as possible. The University of Queensland reserves the right to close this application process early.#J-18808-Ljbffr