Who are we
As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
About the role
We are seeking a skilled and proactive Personal Assistant with exceptional administrative abilities to step right in and support the busy Director of Technical Services. In this role, you’ll be the go-to person for organizing the Director’s day, ensuring efficient time management, handling scheduling etc. You’ll thrive in a role that requires you to work autonomously, handling whatever comes your way, and maintaining smooth operations even in a fast-paced environment.
We’re looking for someone who’s personable, highly organized, and confident interacting with a range of internal and external stakeholders. If you’re adaptable, approachable, and ready to make a meaningful impact, we’d love to hear from you!
Please note, the role is expected to last 18 months in duration offering 35 hours per week.
Duties
* Manage the Director's schedule and appointments – Organize and prioritize the Director’s diary, ensuring efficient time management, scheduling appointments, and reallocating as needed.
* Gatekeeping and handling correspondence – Screen calls, emails, and walk-ins, handling requests and filtering interruptions to help the Director stay focused on priorities.
* Preparation of documents and reports – Draft, produce, and organize essential documents, briefing papers, reports, and presentations to support the Director’s decision-making.
* Coordinate meetings and events – Arrange meetings, prepare agendas, gather necessary documents, and ensure that the Director is fully prepared for engagements.
* Liaise with internal and external stakeholders – Serve as the main point of contact, engaging effectively with Council staff, government departments, and community representatives on behalf of the Director.
Skills and Experience
* Extensive experience in an office administration role and Certificate IV in Business Administration or equivalent relevant qualification.
* Demonstrated high level oral and written communication skills, including experience in report writing and a strong attention to detail.
* Demonstrated strong organisation, prioritisation and time management skills and ability to meet deadlines.
* Excellent computer skills in word processing, database packages, browsers and email programs, preferably Microsoft Office (Word, Excel, Outlook) and fast, accurate typing.
* Ability to solve problems by applying standards, established practices and procedures or operating instructions. Demonstrated ability to undertake special projects.
Benefits
* Competitive hourly renumeration for an 18 month role duration
* Opportunity to work closely with leadership – Gain unique insights and experience by working directly with the Director
* Engaging and varied work environment
How to apply
Sound interesting? We would love to hear from you! Click APPLY NOW to upload a copy of your current resume & cover letter, or call Sienna Morris on 02 6691 9104 for a confidential discussion.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community. You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion
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