In this role you will:
1. Provide administrative functions and confidential administrative support for the centre including, word processing, data entry, spreadsheets, photocopying, filing activities and taking minutes at various meetings
2. Provide support to other staff on administrative issues and assist with the preparation of memorandums, reports and correspondence
3. Provide support and assistance in the use and maintenance of office communication and technology including photocopiers, printers and computers
4. Answer general enquiries at reception and direct visitors as required, screen telephone calls and redirect enquiries to appropriate areas of the office and Agency
5. Manage mail and mail register
6. Undertake procurement activities to ensure centre resources are adequate including stationery and miscellaneous office supplies
7. Process human resources paperwork including the processing and record keeping of timesheets, leave forms and payroll documentation
8. Perform opening and closing procedure
9. Conduct banking as required
10. Maintain filing and recording system ensuring the confidentiality of all documentation handled
11. Ensure the security of files and appropriate access to the files by relevant staff and approved external agencies
12. Ensure records and data for the Integrated Offender Management system (IOMs) are accurate and current
13. Undertake archiving of files and records in accordance with legislative requirements
Applications to remain current for 12 months.