Business Manager- Human Resources/ Student AdministrationJob posted: 21/01/2025Selection CriteriaSC1: Demonstrated capacity to lead an office team, including capacity for directing the work of others.SC2: Demonstrated excellent written and oral communication skills in order to communicate effectively with all members of a school community and maintain strict confidentiality.SC3: Demonstrated excellent interpersonal skills and ability to maintain the highest standard of professional interaction with students, staff, parents, the wider community, and DE.SC4: High level organizational skills, including the capacity to prioritize workflows, with a focus on HR and student administration.SC5: Proficiency in Google Suite, DE software (Compass, CASES21, EduPay, Recruitment Online), and understanding of DE HR policies or experience in a Human Resources role.RoleA Business Manager role will usually undertake tasks that impact the whole school. The role seeks to gain cooperation from other staff members or members of the school community to achieve specific objectives, such as in school administration, finance, or human resources.Direction on targets and goals is provided, but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to school finance, human resources, or school administration.ResponsibilitiesDeliver School ServicesManage the design and production of school publications and documents.FinanceManage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision-making of the school.Prepare funding submissions for the leadership team and school council.Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.Provide advice to staff on spending against budget in respect to faculties, programs, and other school projects.Administer government grants and other school income.Manage fundraising activities.General AdministrationEnsure the provision of a range of administrative support functions for the Principal and teaching staff.Provide administrative support to external service providers as required.Manage the processing of student admissions, registrations, enrollments, and transfers.Provide required level of administrative support for school events, functions, and projects.Implement induction programs for new staff, volunteers, and other workers to the school.Human ResourcesResearch, plan, and prepare development programs for support staff.Manage recruitment procedures.Provide authoritative advice to the leadership team on support structures and work practices.Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.Manage procedures relating to employee relations issues.Assist in the development of human resource planning.Manage School ResourcesCoordinate the use and maintenance of school buildings and equipment.Liaise and negotiate with service providers regarding the cost and quality of services.Supervise the delivery of contracted services.Manage the development and collection of resource material at the school.Draft reports and make recommendations on operational issues.Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.Develop techniques and procedures that will affect work practices beyond the workplace.Manage a technical program with a broad scope across the school.Who May ApplyIndividuals with the aptitude, experience, and/or qualifications to fulfill the specific requirements of the position.EEO AND OHS CommitmentApplicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability, and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognizes that the provision of family-friendly, supportive, safe, and harassment-free workplaces is essential to high performance and promotes flexible work, diversity, and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability.Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au.Child Safe StandardsVictorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards.Location ProfileGrayling Primary School is situated on a 3.5 hectare site on 25 Ferdinand Drive, Clyde North. Our facilities cater for a long-term enrolment of 700.The facilities have been designed with the following key principles in mind:Designs that place a strong emphasis on flexibility.Learning spaces that are capable of supporting different learning styles and recognize that children learn in different ways.Buildings with a public realm that are visually stimulating, inviting to the community, and readily accessible to all.Comfortable and safe workplaces for all students, staff, and visitors.At Grayling Primary School, our vision is for all students to be proud and connected, to succeed both academically and socially. For all students to be engaged, motivated, and to set high expectations for themselves. We want our students to foster a curiosity and passion for learning.Grayling Primary School's motto is being 'Proud and Connected'; our values are intrinsically linked to this motto by being PROUD:PerformanceRespectOpen-mindedUnitedDaringPerformance: Striving for my personal best.Respect: Respecting myself, others, and the school environment.Open-minded: Willing to consider ideas and opinions that are new or different to my own.United: Being part of a team to achieve a common goal.Daring: Being brave and willing to take risks to challenge myself.Celebrating school values consistently through school/home correspondence, assemblies, and within class and the broader community.
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