THE ROLE Working within a small Directorate, the Executive Assistant provides executive support across the Office of Professional Practice (OPP). The role is a key coordinating link between the Chief Practitioner, OPP executives, managers and staff within the branch. The Executive Assistant also works collaboratively across the Community Operations and Practice Leadership division, and with other departmental offices to facilitate effective administration including reviewing, modifying and effectively maintaining OPP record keeping registers and systems. The executive support and administrative functions include the day-to-day management of the Chief Practitioner's diary and email box and the OPP Directorate email box and prioritisation of correspondence and responses across the OPP. The role also supports OPP executives, managers and staff within the branch. ACCOUNTABILITIES INCLUDE Provide a range of effective executive support and administrative functions, including: accurately managing the Chief Practitioner's diary and triaging of email box; day-to-day management of the OPP Directorate email box, telephone calls, queries and complaints, and prioritisation of correspondence. Arrange meetings and conferences, including coordinating papers, organising venues, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements. Answer queries, provide timely advice, undertake follow up action as required. Please open the position description to read more. HOW TO APPLY All VPS employees (and ex-VPS employees with extended access to the Jobs and Skills Exchange website) MUST apply via the Jobs and Skills Exchange (JSE) portal. Applicants are encouraged to apply online. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.Applicants are required to submit a CV and Cover Letter (max 2 pages) outlining their suitability to the role in line with the Key Selection Criteria. Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process. Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening. For more information on working with us and our recruitment process, please visit Department of Families, Fairness and Housing Victoria | Jobs (www.dffh.vic.gov.au/jobs) Please apply to submit your interest in this position.