Job Title: Administration Assistant - Accounts Payable/Receivable
Description:
The role of an Administration Assistant - Accounts Payable/Receivable is to provide routine clerical and administrative support in a school environment. The successful candidate will be responsible for maintaining accurate records, processing financial transactions, and supporting the school's administrative functions.
Key Responsibilities:
* Providing routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork.
* Maintaining, entering and retrieving data from the school's IT systems, such as the school's records system, including computerised student, staff and school records.
* Maintaining and updating office records, enrolment data, diary records, and basic written records.
* Supporting or coordinating the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters).
* Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
* Coordinate the delivery of administrative services within the school.
* In consultation with the Business Manager, determine and manage work priorities within the school office.
* Develop and implement strategies to ensure effective administration procedures.
* Manage client reception and office operations.
* Liaise with school staff in regard to support requirements.
* Support the first aid facilities and assist in delivering first aid to students.
* Assist Business Manager with relevant tasks where required to meet deadlines.
* Coordinate the implementation of requisitioning, purchasing and issuing procedures.
* Coordinate and publish Compass events and activities, following up consent forms and payment where relevant.
* Review family statements, reconcile and action outstanding items accordingly.
* Maintain the school's financial records.
* Prepare financial documentation and data for budget preparation.
* Reconcile school spending against the school's budget.
* Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to the Business Manager.
* Oversee staff absences.
* Liaise with Creditors.
* Ensure DET and school purchasing practices are adhered to.
* Assist with the coordination of CRT's.
Requirements:
* Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Conditions of Employment:
* All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
* Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
* A probationary period may apply during the first year of employment and induction and support programs provided.
Who May Apply: Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.