Job Description Agency: Department of Education and Training
Work unit: Secretariat
Job Title: Ministerial Liaison Coordinator
Designation: Administrative Officer 4
Job Type: Full time
Duration: Ongoing
Salary: $75,091 - $85,611
Location: Darwin
Position Number: 19005 RTF 320199
Closing: 21/04/2025
Contact Officer: Jenny West, Director Secretariat on 08 8999 5762 or
About the Agency: Department of Education
Application Process: Applications must include a one-page summary about you, a detailed resume, and copies of your Tertiary Qualifications.
Primary Objective: To provide high-level administrative and Secretariat support to the Office of the Chief Executive and the Minister for Education and Training by managing the flow of correspondence, documentation, and competing priorities in a fast-paced environment.
Context Statement: The Secretariat provides coordination, support, quality assurance, and professional learning to ensure effective communication between the department and the Minister for Education's office, Cabinet office, other agencies, and ministerial councils. The small, busy unit has a strong customer service focus, manages competing deadlines, and staff may be required to vary work hours.
Key Duties and Responsibilities: Record, process and oversee the timely progress of correspondence received from the Office of the Chief Executive and between the Minister for Education and Training's office and the department. Prepare and distribute regular correspondence reports to monitor the progress of, and manage the timeframes associated with, correspondence and other documents along with any other ad hoc reports as required for senior staff. Assist with quality-assuring briefings and other documents checking grammar, spelling, adherence to appropriate standards and formatting requirements. Assist with administrative support for the team, including electronic records management functions, logging IT requests and being the first point of contact for general inquiries. Contribute to periodic reviews of Secretariat manuals, guides and other information. Selection Criteria: Essential: Demonstrated effective organisational skills, initiative, and the ability to work with minimal supervision and under pressure. Demonstrated organisational and administrative skills, with the ability to meet deadlines within tight timeframes, provide attention to detail, and deal appropriately with confidential and sensitive issues and documents. Proficient in the use of electronic document records management systems to manage information workflow and storage. Demonstrated high-level interpersonal skills, with the ability to work effectively within and across teams, and collaborate with individuals from diverse cultures and varying personalities. Demonstrated ability to work independently with minimal supervision, taking initiative to manage tasks, prioritise workloads, and assist in problem solving efficiently. Desirable: Knowledge or previous experience managing high level executive or ministerial correspondence and executive government requirements, processes and procedures. Further information: Applicants are required to have a working with children's card, or the ability to obtain.
Seniority level: Entry level
Employment type: Full-time
Job function: Other
Industries: Education Administration Programs
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