Job type: Full time / 1 x Ongoing 1 x Until December 2026 Organisation: Department of Education Occupation: Administration/Secretarial Reference: VG/VSBA2000988120009889 Job posted: 11/10/2024 Closes: 25/10/2024 Classification: VPSG3 Salary Range: $76,817 - $93,275 The VSBA is recruiting two Administration Officers, one for the Major Projects & Property Division and another for the Project Delivery Division.Each Administration Officer will support 2 branches in their respective divisions as detailed below.1 x Ongoing - Full Time 1 x Fixed Term - Full Time until December 2026 About the Department The role of the Department of Education is to support Victorians to build prosperous, socially engaged, happy and healthy lives.It does this by supporting lifelong learning and healthy development, strengthening families and helping to equip people with the skills and knowledge for a 21st century economy and society.About the Victorian School Building Authority The Victorian School Building Authority (VSBA) is part of the Department of Education.Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand.We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.About the Role The Administration Officer (AO) role provides support to two Branch Directors with tasks including email and calendar management, document distribution, processing invoices, organizing room bookings, and providing administrative assistance for meetings.The Administration Officer ensures completion of time-critical tasks, maintains accurate and accessible records, and works closely with Executive Assistants and Administration Officers across the Victorian School Building Authority.This may also include dealing with email queries received via the external general enquiry line.The Administration Officer role is the central point of contact for both branches, which includes redirecting enquiries to relevant team members of the branch.Regularly liaising with internal stakeholders, you will know 'who to go to for what' within the VSBA.Understanding department procurement policy and guidelines is key to the role so that you can guide the team on how to process expense reimbursements, car hire, travel bookings, and all their meeting needs.Integral to creating a supportive working environment, the Administration Officer manages webex groups and team catch-ups.New staff will be settled in with your coordination for access requirements with security, IT, staffing services, and HR, making sure they have all they need to get started on day one.You will also manage branch resources such as stationery, IT equipment, high vis and hard hats.Attributes The successful applicant will possess excellent interpersonal and stakeholder management skills, an ability to prioritise tasks, take initiative as a self-starter, work collaboratively with team members to foster a positive and supportive work environment, excellent planning and organising skills and the ability to complete tasks with a high level of attention to detail.Desirable Qualifications and Experience Required: Experience in administration roles for state government, architecture, construction, engineering, or project management organisations.How to Apply Applicants should submit a cover letter addressing the Key Selection Criteria and a resume.Further Information For more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity.Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply.Applicants requiring adjustments can contact the nominated contact person.Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks.Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.Applications close 11:59pm on Friday 25th October, 2024.#J-18808-Ljbffr