Job Title: Administration Support to Director of Parent-Infant Research Institute
Description:
About Us
Austin Health is a major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide.
We have a highly engaged, diverse, and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About the Parent-Infant Research Institute (PIRI) and Austin Health
The Parent-Infant Research Institute (PIRI) is a vigorous and innovative Australian research institute focusing on understanding parent and infant well-being, as well as developing and delivering treatments (www.piri.org.au).
Our mission is to support all parents and their babies in the first 1000 days of life, from pregnancy and throughout infancy.
PIRI is based at Austin Health, which is a major provider of tertiary health services, health professional education, and research across three campuses in the Northeast of Melbourne and state-wide.
We work closely with Austin Health's Perinatal Community Services and collaborate with Austin Health's diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.
About the Role
This position is to provide administration support to the Director of the Parent-Infant Research Institute and work collaboratively with the Business Manager and the broader research team (researchers and psychologists), agencies, and the University of Melbourne.
Key Responsibilities
* General Administration
* Assisting in the preparation of budget acquittals and financial accounts
* Problem-solving day to day problems
* Job sharing tasks and handover, as needed
* Recruitment and employment of research staff and developing familiarity with Success Factors, Austin Health's platform for appointments and the Kronos system
* Liaising with HR and Payroll Services
* Coordinating meetings; contribution to Policy and Procedures
* Management of postgraduate research students and visiting fellows
* Acting as a Fire Warden as and when required
* Research Administration as needed
* Assisting with submissions for grants, progress reports, financial auditing of grants and the preparation of papers for publication
* Managing research documentation and grants including progress reports and acquittals necessary, submissions, papers, contract funding and major research collaborations
* Developing familiarity with research and hospital systems (NHMRC, CRE, budget acquittals, Standards, Risk Management, Clinical Placement Framework, registration check for psychologists)
* Liaison with Austin Health, external health professionals, including maternal and child health centres and national and international investigators linked with the CRE, and other relevant services
About You
We are seeking a flexible and efficient person, able to work independently, manage tight timelines, enjoys working in a team environment and who has excellent written and computer skills.
Desirable qualities include:
* Experience as a senior administrator
* A high degree of organizational management skills including ability to deal with a range of different tasks simultaneously and manage tight timelines
* Excellent communication skills, both written and oral
* Understanding of grant processes including NHMRC grants, progress reports and research publication requirements, psychology research documents and acquittals
* Familiarity with managing staff processes and budgets
* Advanced proficiency and expertise in computer operation including Office 365 (Microsoft Word, Excel, PowerPoint), Access, Microsoft Explorer, Internet and EndNote software
Working at Austin Health
Our people receive a variety of rewarding benefits, including:
* Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
* A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
* Mentoring and career development opportunities
* Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
* Five weeks annual leave (pro-rata for part-time), plus purchased leave
We Welcome Applications from Diverse Candidates
We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities.
We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.