Job Title: Accounts & Administration Clerk
We are seeking an experienced and detail-oriented Accounts & Administration Clerk to join our client's Finance team at their Shepparton site.
The role will primarily focus on accounts payable and administrative tasks, ensuring the smooth running of financial and office operations.
You will play a key role in payroll, accounts management, and supporting the production department, making a vital contribution to the team's success.
Key Responsibilities:
* Payroll:
o Issue and maintain time clock key cards for new and existing employees, both internal and external.
o Submit timesheets for labour hire and ensure accurate processing of Purchase Orders and invoices.
o Verify hours worked and manage associated payroll tasks.
* Accounts:
o Process and maintain accounts payable for the Shepparton site to ensure timely month-end close-offs.
o Handle purchase orders and invoice processing for PDS, communications, and Shepparton administration office.
o Coordinate coding, approval, and processing of invoices, ensuring accuracy in manual or purchase order matching.
o Approve purchases made through reception and payment for accounts payable.
o Provide SAP support for PDS sales orders and administration tasks as required.
o Update and maintain vendor records in SAP.
o Scan and upload processed invoices to the SharePoint site.
o Regularly review and clean up open purchase orders on SAP.
* Administration:
o Oversee and maintain all pool vehicles and trailers for the Shepparton office, coordinating with Fleet Partners and the Hawthorn Office.
o Manage Rubicon staff uniforms, liaising with the Melbourne HR department.
o Support the Hawthorn office by answering and directing central Rubicon phone calls.
o Maintain office supplies and consumables for the Shepparton site.
Education/Qualifications:
An Accounting/Bookkeeping certificate is preferred but not essential.
Experience & Knowledge:
Prior experience in accounting or bookkeeping (accounts payable) is required.
Other Skills/Knowledge:
* Ability to meet deadlines and work efficiently under pressure.
* Strong attention to detail and accuracy in data entry.
* Basic understanding of inventory management and the invoicing/receipting process.
* Strong problem-solving and analytical skills.
* Proficient in computer usage and financial software applications.
* Excellent numeracy skills.
* Strong knowledge of OH&S and company policies.
* A commitment to continuous improvement and advocating Rubicon's Code of Conduct and Values.
Personal Attributes:
* Effective communication skills, both written and oral.
* Strong interpersonal skills, with the ability to collaborate across teams and departments.
* A results-oriented, reliable, and trustworthy working style.
* Organised, logical, and analytical thinker.
* Motivated to achieve goals and support team initiatives.