From 1 April 2025 the Public Service Regulations introduce a new approach to review of promotion decisions. To find out more go to mpc.gov.au
Employees are entitled to request flexible working arrangements under the department's enterprise agreement.
Learn how a merit list or pool may be used Applicants suitable for the role but not offered the position for the current vacancy may be placed in a merit list or pool. If the applicant agrees, the results may be shared with other Australian Public Service (APS) agencies for filling similar roles. Applicants may be offered a future role, without the need to reapply. A merit list or pool may be used for up to 18 months.
This merit list or pool may be used to fill other vacancies in Barton.
The Department of the Senate is seeking applications from those interested in joining the Committee Office in the role of Administrative Officer. The Administrative Officer performs key administrative and support tasks to assist a committee secretariat in the provision of research, drafting, report-writing and logistical support to a Senate committee. The Administrative Officer is the main point of contact for matters relating to the committee secretariat's work and is responsible for the collation, recording and dissemination of general information relevant to the committee's inquiries. More specifically, the occupant of the position:
provides information to senators and their staff, parliamentary officials and members of the general public regarding committee inquiries processes submissions and other correspondence and keeps registers of relevant committee information coordinates arrangements for committee meetings and hearings including arranging venues, travel and accommodation prepares committee reports for both online and hard copy publication and tabling in the Senate. The key duties of the position include: Providing information to those seeking advice, assisting witnesses and responding to general inquiries. Processing incoming and outgoing correspondence including internal and external mail and emails. Creating and maintaining electronic and hard copy records and filing in accordance with relevant policies. Researching information such as contact details of people who may be invited to submit or to attend Senate hearings. Processing submissions to Senate committee inquiries including entering details into a database, preparing hard copies for the secretariat team, acknowledging submissions with letters and emails to each of the submitters and ensuring all submissions approved by the committee are published on the Senate's website. Managing diaries including setting up meetings (locally and interstate), booking rooms, arranging travel and accommodation, and contacting senators and other clients and stakeholders as needed. Investigating offsite meeting venues as needed and preparing nameplates, programs, Hansard Witness Forms and opening statements. Liaising with senators' offices for meetings and to advise of hearing times, dates and locations. Supporting the preparation of Senate committee reports by creating contents pages, appendices and adding information such as tabled documents and public hearing witnesses in a report template in Microsoft Word. Preparing documents for publishing online and printing in hard copy and paying attention to accuracy, layout and design. Assisting with compiling briefing packs for public hearings and preparing documents related to Senate committee inquiries for tabling in the Senate. Keeping accurate registers that record submissions to committees and the number of hearings and hours of meetings. Using computer software packages such as Microsoft Office including Word, Excel, Share Point, Outlook and knowledge of Adobe Acrobat. Notes To apply, please provide a one-page pitch, detailing your suitability to perform the duties of the position, along with a copy of your CV or résumé.
We recognise that diversity strengthens our department and we are committed to maintaining a workplace that values the contribution of people from different backgrounds, experiences and perspectives. We welcome applications from First Nations people, people with disabilities, people from diverse cultural backgrounds and mature aged people.
Getting to know the Department of the Senate The Department of the Senate provides the secretariat to the Senate – enabling its legislative and accountability activities – and to dozens of parliamentary committees, whose work encompasses the Senate's scrutiny functions and its exercise of Parliament's broad inquiry powers. In doing so, departmental officers provide the Senate, its committees, the President and other senators expert, impartial advice about Senate and committee operations. We publish the Senate's records, and produce an array of information resources so that people may understand and engage in its work. With our colleagues across the Parliamentary Service we also provide specialised advice and logistical support to senators so they may undertake their duties.
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