Job Title: Contract Administrator
Company Description:
TOMRA is a leading provider of reverse vending technology, enabling the collection of used drink containers to ensure they are recycled efficiently.
We operate across Australia, with over 320 collection points in NSW and state-of-the-art Recycling Centres in Queensland, Northern Territory, Western Australia, Victoria, and Tasmania.
TOMRA is an equal opportunity employer, committed to diversity and inclusion. We recognize the value of diverse perspectives and experiences, and strive to create a workplace that reflects this.
Our team is passionate about making a positive impact on the environment and our community.
Job Description:
Summary:
The Contract Administrator will play a key role in driving multiple installations of TOMRA's centres across NSW, as well as managing upgrades and modifications of existing centres.
This is a contract role until December 2025, and the successful candidate will be responsible for ensuring timely delivery of projects, engaging with stakeholders, and coordinating design and construction activities.
The ideal candidate will have a strong background in building and construction, project management, and stakeholder engagement.
Main Responsibilities:
* Carry out administration, coordination, and process functions in accordance with company guidelines and procedures.
* Work with external agencies and partners to identify and secure new tenancies for the business.
* Manage design coordination and CDC applications, lodgement, and approvals.
* Seek all necessary approvals for site delivery, including internal and external stakeholders, planning, and building approvals.
* Engage Principal Contractors and Managing Contractors for fitout works, obtain quotes, finalize Scope of Works, prepare, and manage building contracts, and the construction program during the build.
* Administer the cost, schedule, resourcing, procurement, subcontractor deliverables, and technical performance of company programs or subsystems of major programs.
* Lead the wider project team by building and maintaining effective working relationships with technical professionals, project team members, and stakeholders.
* Knowledge transfer to core team and staff to build internal capability, constructing, and providing handover documents and procedures to the business once a project is completed and established as BAUP.
* Perform additional tasks as reasonably requested by PMO Director and/or NSW PMO Manager.
Requirements:
* Qualifications in Building & Construction and/or Project Management.
* Minimum 5 years hands-on experience in a Project Management role within a retail or commercial sector in NSW.
* Construction Induction White Card.
* A valid Australian driver's license and own vehicle.
* Experience with internal and external stakeholder management.
* High-level verbal and written communication skills.
* Understanding of site acquisition activities and/or experience with leases advantageous.
* Strong drive and ambition to explore and manage multiple opportunities through the acquisition phase and to deliver a strong network of sites to the business.
* Proven working knowledge of relevant Australian and NSW legislation, regulations, codes of practice, and guidelines including OH&S.
* Strong attention to detail.
* Proven ability to work autonomously and as part of a team, confidently and efficiently managing overall master project deliverables.
* Ability to improve and establish processes to ensure efficient completion of projects.
* Inquisitive mind and willingness to understand TOMRA technology and waste management practices as far as necessary to deliver a successful project (design and procurement).
What's in it for you?
Flexible work arrangements - our people love the genuine work/life balance offered at TOMRA.
We love dogs - Bring your own or make a new friend in the office.
Feel good about what you do - Our people are highly driven to do great things for the planet.
Work within a vibrant PMO team who are collaborative, friendly, and fun.
Opportunity to prove your capabilities working independently in a supportive role.