Melbourne Teaching Health Clinics (MTHC) is a non-for-profit, wholly owned subsidiary of the University of Melbourne and provides world class clinical training opportunities for the Faculty of Medicine, Dentistry and Health Sciences students. It also provides people access to high quality health care for members of the Victorian community, within a private practice setting. There are six clinical areas that are central to this service, and they include general medical practice, dentistry, optometry, audiology, speech pathology and psychology. Learn more about us via our website, here: MTHC places a high level of importance on providing an environment for our people that reflect the values of our organisation. These values are:
Be EthicalBe AccountableBe CollaborativeAbout the RoleWe are seeking an innovative Executive Assistant (EA) to support our Chief Executive Officer (CEO) and Chief Operations Officer (COO), commencing March 2025 on a full-time basis; part-time (0.8 FTE) applications considered. This newly established role offers a unique opportunity to contribute significantly to the future of Victorian healthcare education and care, by ensuring smooth operational workflows and effective governance.
Your proactive and adaptable approach to tasks, combined with exceptional communication abilities, outstanding administrative skills, and strong commitment to professional excellence will enable you to thrive in our collaborative environment, where empowerment, inclusivity, and diversity are at the heart of everything we do.
You will manage complex schedules, coordinate meetings, prepare high-quality documents, and provide strategic administrative support to our senior leadership team, whilst engendering our values. Your ability to handle confidential information with discretion and anticipate needs before they arise will be key to your success in this role. If you are a creative and intuitive professional who is ready to take on a challenging and rewarding position where your skills can truly shine and contribute to meaningful outcomes, we invite you to apply for this exciting opportunity.
About youThe Selection Criteria is designed to assess the candidate's suitability for the position. If you don't believe you meet all the points below, but you have relevant skills and experience, we still encourage you to apply. Significant demonstrated experience in a similar role supporting senior executives and/or a relevant qualification (a relevant qualification will be highly regarded).Exceptional interpersonal and communication skills, with the ability to build and maintain effective and productive working relationships and represent MTHC to diverse stakeholders (internal and external).Outstanding written and verbal communication skills, including the ability to draft correspondence, reports, and other documents within agreed timelines with clarity and precision.Demonstrated experience in diary management, travel coordination, and meeting organisation, with the ability to be flexible and use initiative to problem-solve.Strong understanding of corporate governance principles and the ability to provide support for board and committee meetings.Proven ability to exercise discretion, maintain confidentiality, and demonstrate sound judgment in handling sensitive information.Strong commitment to fostering a positive and inclusive workplace culture, with the capacity to work autonomously and as part of a team.Experience in a multidisciplinary healthcare organisation or complex medical environment.Experience in overseeing budgets and expenses.Experience in developing internal processes and systems.Benefits of joining the organisationGenuine flexible working hours and hybrid work availableContinual professional development support and on-the-job coachingSupportive, transparent, and cohesive leadership teamsCBD location – close to public transport and walking distance to Lygon StreetWorking environment that will value contributions to improve health outcomes, services, and deliveryBe a part of a values-led culture that promotes employee wellbeing and drives quality service provisionsPaid parental leave (in addition to Government Parental Leave Pay)Discounts to our clinical services at our various health clinics and access to our Employee Assistance Program (EAP) for you and your familyEstablished reward and recognition framework and inclusive work practicesTo ApplyAs part of your application, please submit your CV and Cover Letter with reference to the Essential Selection Criteria listed in this advertisement.
At MTHC, we value the unique backgrounds, experiences and contributions that each person brings to our community, and we encourage and celebrate diversity. Indigenous Australians, those identifying as LGBTQIA+, females, people of all ages, with disabilities or culturally diverse backgrounds are encouraged to apply for our roles. Our aim is to create a workforce that reflects the community in which we live.
For general inquiries or to request a copy of the position description, please contact the MTHC People & Culture team via [emailprotected] (please do not send applications to this email).
Please note, this position requires the successful candidate to undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at MTHC. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures. Applications close: Friday, 14 February 2025
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