Job Description:
About the Office of General Counsel
The Office of General Counsel (OGC) is a legal services unit within Western Sydney University. It provides independent legal advice to the University's Board of Trustees, the Vice-Chancellor and President, University Executives, and other senior officers.
The OGC works proactively with its clients to provide viable and tangible solutions that align with the University's goals and appetite for commercial and other risks. It also plays a significant role in the development and review of University policies to ensure sound governance and statutory compliance.
About the Opportunity
This is an Administrative Officer position based at Western Sydney University's Parramatta South Campus. As an experienced administrative professional, you will be responsible for providing management of a broad range of administrative operations in a high-volume legal environment.
Key Responsibilities:
* Acting as the first point of contact at the OGC, managing reception, triaging legal emails and inquiries, and ensuring smooth operations.
* Supporting the legal team by organising meetings, booking rooms, coordinating catering, and handling mail and courier services.
* Assisting with legal document preparation, research, and matter management.
* Maintaining electronic and hard copy filing systems in alignment with university policies and legal requirements.
* Contributing to the preparation of training materials for OGC's contract management courses.
* Providing assistance in responding to subpoenas, statutory notices, and privacy-related requests.
* Administering the OGC intranet site and supporting office-wide administrative tasks.
About You
To excel in this role, you will need:
* Relevant education, training, or experience in administrative support within a legal practice as a conveyancer, paralegal, or administrative assistant.
* Strong attention to detail and the ability to manage administrative processes with precision.
* The capability to interpret and apply policies and procedures effectively.
* Excellent organisational and time management skills, with the ability to juggle competing priorities in a busy environment.
* A proactive approach, sound judgment, and the ability to work both independently and collaboratively.
* Exceptional communication and problem-solving skills, with a tactful and professional demeanor.
* Proficiency in Microsoft Office and Adobe software packages (Word, Excel, PowerPoint, Visio, SharePoint, Outlook, Adobe Acrobat X Pro).
* The ability to exercise initiative and understand issues requiring action on behalf of the legal staff.
* Demonstrated ability to maintain strict confidentiality and understand the ethical and professional requirements of a solicitor in NSW.