Company Overview
Woolpert is a leading architecture, engineering, geospatial (AEG), and strategic consulting firm with a vision to become one of the best companies in the world.
We innovate across markets to effectively serve public, private, and government clients worldwide.
About Us
As a Global Top 100 Geospatial Company and a Top 100 ENR Global Design firm, we have earned six straight Great Place to Work certifications and actively nurture a culture of growth, inclusion, diversity, and respect.
Founded in 1911 in Dayton, Ohio, Woolpert has been America's fastest-growing AEG firm since 2015 with over 2,000 employees and more than 60 offices on five continents.
Job Summary
The Project Administrator will be responsible for managing all administrative functions within the Project Management Office (PMO) to support Project Managers in ensuring projects are delivered on time and within budget.
Key Responsibilities:
* Provide comprehensive administrative support to the Project Management Office (PMO)
* Provide pre-sales assistance to the Sales & Marketing team and support other divisions, including Survey, Mapping and Digital Solutions
* Utilize financial and project management tools to effectively monitor and manage project costs, timelines, and deliverables
* Assist in the preparation, organization, and distribution of essential project documentation, including reports, contracts, and schedules
* Maintain accurate and up-to-date project records and documentation for ease of access and reference
* Process and review invoices ensuring accuracy in financial reporting and adherence to project budgets
* Ensure clear communication and coordination among all stakeholders, keeping them informed of project progress and key updates
Requirements
* Prior experience in a project management environment
* Demonstrated experience in administrative support to multi-faceted projects
* Excellent oral and written communication skills
* Ability to work non-standard working hours to provide on-demand customer support
* Demonstrate competence in developing and maintaining sound co-worker relationships
* Ability and willingness to learn and adopt the various software required to utilize
Benefits
* Part of a talented and motivated multidisciplinary team
* Opportunities to receive training and/or exposure to other facets of the Woolpert business for career development
* Flexible and supportive working environment
* Employee Assistance Program for employees and family members
* Novated Leasing and Salary Sacrifice
Minimum Qualifications and Experience
* Certificate or higher in business
* Experience using Netsuite will be highly regarded
* Must hold permanent and full working rights in Australia