* Admin / Secretarial / Office Support
* Personal Assistant
* Sydney
* Permanent / Full Time
31/10/2024
* Be part of a friendly, welcoming and fun team
* Competitive salary and great staff discounts
* Conveniently located in Brookvale
The Company
You will be working for Australia’s largest photographic retailer at their head office on the Northern Beaches of Sydney. Established over 35 years ago, and with over 50 stores nationwide, whether you are a professional photographer, or someone with a just loves taking photos, they are your go-to for anything photography or camera related. They are now looking for a highly organised and motivated PA to join their welcoming team and support the General Manager’s Office.
The Role
Reporting directly to the General Manager, you be responsible for providing essential administrative support, will be the focal point for communications within the organisation and will ensure the smooth operation of the General Manager’s office. With demonstrated experience in an administrative support role, your positive attitude, motivation and can-do attitude will assist in ensuring the continued success of this already well-established and highly respected company
Duties
* Ensure the office of the General Manager operates smoothly and efficiently.
* Act as the primary point of contact for all incoming communication, including screening and prioritising incoming calls and emails.
* Manage the General Manager's calendar, schedule appointments, meetings, and travel arrangements.
* Prepare and distribute correspondence, reports, and presentations.
* Microsoft SharePoint administration including communications and document control.
* Maintain and update office records, including confidential files and documents.
* Assist in preparing and reviewing documents, contracts, and agreements.
* Coordinate internal and external communications on behalf of the General Manager, ensuring timely and accurate dissemination of information.
* Liaise with various departments and external stakeholders to gather information, resolve inquiries, and facilitate smooth communication channels.
* Prepare meeting agendas, take minutes, and distribute them to relevant stakeholders.
* Assist in organising company events, conferences, and team-building activities
* Utilise advanced features and functions of Microsoft Office applications to enhance efficiency and productivity in daily tasks.
* Periodical review of admin functions and procedures and make recommendations for continuous improvement.
* Provide technical support and guidance to colleagues regarding Microsoft Office applications, troubleshooting any issues that may arise.
Skills and Experience
* Proven experience as a Personal Assistant, Office Assistant, or in a similar administrative role.
* Excellent organisational and time management skills, with the ability to prioritise and multitask effectively.
* Strong verbal and written communication skills, with keen attention to detail.
* Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint 365) with strong skills in document control, formatting, data analysis, and presentation creation.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Strong interpersonal skills to interact with individuals at all levels within the organisation.
* A high degree of professionalism and integrity in dealing with internal and external stakeholders.
* Flexibility and adaptability to work in a fast-paced, dynamic environment.
* Resourcefulness and problem-solving aptitude to tackle challenges independently
* A positive, collaborative and solution-focused attitude.
Benefits
Work in a team who are motivated, enthusiastic and who want to take the business to the next level, this is a great opportunity to develop your career in a long-term role.
* Competitive salary with amazing benefits including staff discounts and great social events
* Genuine career progression
* Great office location with onsite parking available
Only applicants with full working rights in Australia need apply, please note this role is based in Sydney’s Northern Beaches. We encourage all applicants, including Aboriginal and Torres Strait Islander people, people with disability, LGBTIQ+ and culturally diverse communities.
APPLY NOW by sending your up-to-date resume and cover letter to kate@optimalrecruitment.com.au ,or for a confidential chat call Kate: 0423 957 003