Permanent role |Based in Rydalmere, Sydney| On site parking Experience in office administration for IT Department Work with a supportive and collaborative team | Profit share Our client is looking for a proactive and detail-oriented IT Office Administrator who will provide Executive Support to Head of IT.This is an opportunity for an experienced administrator to step into a more strategic and value-adding position, working closely with the IT team, business partners, and senior leadership. The ideal candidate will be highly organised, tech-savvy, and eager to contribute to the efficiency and success of IT initiatives across the business. Key Responsibilities: IT Communications & Engagement Lead the development and execution of IT communications, ensuring clear and engaging messaging for business-wide updates, project changes, and system improvements. Work closely with the Change Manager to align IT messaging with business transformation initiatives. Develop a forward-looking communications roadmap to proactively address IT updates, key milestones, and system enhancements. Create professional presentations, announcements, and stakeholder reports. Project & Training Coordination Organise and coordinate IT-related meetings, training sessions, and vendor engagements. Maintain and update critical project documents, including Steering Committee packs and progress reports. Assist in pulling and preparing key reports, ensuring decision-makers have accurate and timely data. Support IT training initiatives by developing, reviewing, and managing training materials, including presentations, guides, and video content. SharePoint & Information Management Take ownership of IT SharePoint sites, ensuring content is structured, relevant, and up to date. Create and manage new pages, documents, and training materials as required. Act as the go-to person for organising IT-related information and improving accessibility for business users. Vendor & License Management Manage key IT vendor relationships, ensuring smooth coordination with providers such as Apple, Salesforce, Simpro, Dell, and Telstra. Oversee license renewals, tracking software and hardware contracts to ensure compliance and cost efficiency. Act as the first point of contact for vendor-related queries and escalations. Strategic Business & Executive Support Provide high-level support to the Head of IT, including preparing executive packs, reports, and strategic presentations. Assist business partners with research, analysis, and IT-related reporting to drive informed decision-making. Streamline IT administrative processes, identifying opportunities to enhance efficiency and reduce manual effort. Key Skills Required: Experience in supporting IT communications, project coordination, vendor management, and executive-level reporting Experience in preparing IT executive packs, reports, and strategic presentation Experience in license renewals, tracking software and hardware contracts to ensure compliance and cost efficiency. Act as the first point of contact for vendor-related queries and escalations Efficient in organising and coordinating IT-related meetings, training sessions, and vendor engagements. Experience with Microsoft suites, word, excel and PowerPoint along with admin tasks. Top-notch time management and organisational skills. If you are interested in hearing more about this position, don't hesitate to contact Sumeet Kaur. PS:Please submit your cv in word document.