We are looking for a highly organised and proactive Office Manager to oversee the smooth day-to-day operations of our office. This role is perfect for someone who enjoys taking ownership of office processes, coordinating administrative tasks, and ensuring everything runs efficiently.
You’ll be the go-to person for office logistics, administrative support, and operational improvements—helping to create a well-organised and productive workspace for the team.
This is not a people management role but rather a hands-on office coordination position suited to someone with prior administrative or office management experience.
Key Responsibilities:
Office & Facilities Management
1. Take ownership of the office environment, ensuring it is well-maintained, organised, and stocked with necessary supplies.
2. Liaise with vendors and service providers for office maintenance, repairs, and supply management.
3. Oversee office access, security, and visitor coordination, working alongside the receptionist.
4. Ensure meeting rooms, shared spaces, and facilities are set up and maintained for an efficient working environment.
5. Identify opportunities to improve office processes and contribute to a more efficient, productive workplace.
Executive & Administrative Support
1. Provide administrative support to the MD and Australian Leadership Team.
2. Assist with email correspondence, documentation, and preparing reports or presentations.
3. Support the planning and coordination of company-wide meetings, events, and team activities.
4. Handle ad-hoc office projects and administrative requests to support business operations.
HR & Employee Support
1. Assist with onboarding new employees, ensuring they have everything they need on their first day (equipment, access, introductions).
2. Maintain employee records and support general HR administrative tasks.
3. Support recruitment coordination, including interview scheduling and candidate communications.
Travel & Expense Coordination
1. Assist with travel bookings for staff, including flights, accommodation, and transport.
2. Process and track travel expenses, ensuring compliance with company policies.
3. Assist with travel documentation, including visa applications for international travel if required.
What We’re Looking For:
1. Proven experience in office administration, coordination, or office management.
2. A proactive mindset with a natural ability to problem-solve and streamline processes.
3. Strong organisational skills and the ability to manage multiple priorities effectively.
4. Excellent communication skills, both written and verbal.
5. Comfortable handling confidential information and supporting HR-related administration.
6. Prior experience booking travel and managing expenses is beneficial (experience with CTM & Concur preferred but not essential).
7. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with video conferencing tools (WebEx preferred).
8. A team player who enjoys working in a dynamic, fast-paced environment.
9. Understanding of health and safety compliance in an office setting is a plus.
If you’re a detail-oriented, proactive individual who thrives on keeping things running smoothly and enjoys being the backbone of a well-organised office, we’d love to hear from you!
Seniority level
Associate
Employment type
Full-time
Job function
Administrative, Human Resources, and Information Technology
Industries
IT Services and IT Consulting
#J-18808-Ljbffr