RED are an expanding international M&E consultancy, with a proven track record in low energy design, focused on providing excellent design solutions to clients.
Through our market leading technical expertise, we enable the world's digital infrastructure and develop the built environment whilst also helping clients realise ambitious plans for zero carbon-built environments.
We cover the entire life cycle of any building project, with our broad capability offering saving our clients time, money, and effort.
Our approach is centred around listening to our clients and interacting energetically with our fellow project stakeholders.
We add value with our people, client service ethos, global delivery strategy, technical ability, and attitude.
We now seek a Team Administrator to be based out of our Newcastle office.
Role Responsibilities Act as the main point of contact for all administrative tasks following the company project delivery processAct on delegated tasks in relation to the coordination of RFPs/PQQs/TendersResponsible for the setting up of all enquiries and projects following company process, and communicating the details to the project teamCreation of project collaboration Microsoft Teams channels using standard folder structureFormatting of specifications, reports, presentations etc using company templates, and timely processing of general correspondenceChecking of project documentation to ensure QA procedures are met, raising any inconsistencies and correcting as appropriateResponsible for the setting up and maintaining project team CVs, liaising with team members as requiredArranging internal, external and online meetings for the project team, including arranging meeting room bookings, catering as requiredReconcile corporate credit card activity on a monthly basisArchiving of closed project and enquiry foldersArranging couriers and receiving packages for distributionAssist with the completion of expenses and timesheets on behalf of the project teamAdministration of holiday leave for the project teamArranging domestic and international travel, preparation of itineraries and insurance following the company travel policySupport project QA compliance and document filingAssistance with onboarding and offboarding of project team membersOwnership of project team organogramsManage project team central inbox, responding to each request efficiently, and in a timely mannerCoordination of project team site H&S cards i.e.
CSCS, SkillcardAssisting with engineer site activities i.e.
issuing/ordering PPE; risk assessment/method statements; monitoring company booking systemAssisting with event coordination, both internal and external including CPDsCoordination of NDA's via Docusign for project team, following process to align with legal team requirementsAttendance and participation at the Global and Europe Admin Team meetingsHoliday cover for other admin team members i.e.
helping to cover the Office Manager in their absenceAd hoc admin support tasks, including becoming an Admin Champion for a specific area
Role Requirements Previous experience in team secretarial/administrator support rolePrevious experience working in a busy office environment within the consultancy sector (desirable)Possess exemplary time management, multi-tasking, and organisational skills while able to work independentlyGood organisation skillsAbility to prioritise own workloadAccuracy / excellent attention to detailHours flexibility (able to carry out overtime at short notice)Excellent interpersonal and communication skills both orally and writtenAbility to work to tight deadlinesExcellent knowledge of Microsoft Office 365 suite including Word; PowerPoint; Excel; Outlook; Teams (essential)Knowledge of G-Suite (desirable)Knowledge of Salesforce, Planisware, Temis and Solar Winds ARM (desirable)Knowledge of Docusign (desirable)Excellent team playerUnderstanding of engineering terms (desirable)Good understanding of international working and business operations of a global consultancy (desirable)
Benefits RED offers a variety of benefits, including but not limited to:
23 days annual leave rising to 28 days annual leave over 5 years' serviceHoliday purchase and buy back schemeHybrid WorkingContributory company pension schemeHealthcare Scheme via salary sacrifice (Company funded cover is dependant on level)Non-contractual bonus awardsTraining sponsorshipCharity volunteering leaveWellness days/ initiatives.Salary commensurate with experience.Our people work in friendly teams with a collaborative approach and mentoring support from talented leaders.We offer a comprehensive benefits package and are an equal opportunities employer.This role will ideally suit those with the right to live & work in the UK without restrictions, as we are unable to offer sponsorship at the present time. #J-18808-Ljbffr