About us Hamilton Locke, Australia's fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services.
We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative solutions to deliver smart advice.
We are culture led and have a genuinely unique strategy, putting the personal and professional development of our people at the centre of everything we do.
With a clean sheet of paper, we have aligned structure and systems around our strategy.
We have offices in Sydney, Melbourne, Brisbane, Perth, Newcastle and Auckland, with our clients located across Australia, New Zealand and Internationally.
We have built a people-centric business from day one, bringing together top talent from across the globe.
We are driven by maximising the 'people experience' – PX and creating a vibrant culture.
We believe a strong PX drives the best possible 'client experience' – CX and therefore we strive to create a work environment focused on learning, teamwork and collaboration, underpinned by a values-based leadership model.
The role Due to rapid business growth, we're seeking a proactive and organised Events and Operations Assistant to join our Brisbane team.
This hybrid role combines event coordination support with operational and administrative responsibilities.
You will play a key role in setting up events, ensuring smooth office operations, and delivering high-quality front-of-house and administrative support.
We're a diverse and welcoming team, looking for someone who is friendly, enthusiastic and detail-oriented – a team player who genuinely loves helping others.
Flexibility is key in this role, with working hours varying based on the events calendar.
Availability during evenings or other non-standard hours as needed.
This role is ideal for someone who thrives in a fast-paced, ever-changing environment.
Duties of the role include: Event Coordination Support Assist in setting up and dismantling event spaces, including moving furniture and equipment, ensuring compliance with Occupational Health and Safety (OH&S) standards.Liaise with vendors, caterers, and internal teams to coordinate logistics including building security for guest access and after-hours requirements and additional cleaning services post-event.Support with logistics such as travel, accommodation, catering, and AV/VC requirements.Monitor stock of event-related supplies and manage orders as required.Book event spaces and coordinate seating arrangements.Assist in monitoring and managing accurate and up-to-date event registrations and guest lists using the firm's CRM system.Execute final preparations, including signage, researching and profiling attendees, name labels, and beverage chilling.Provide on-the-ground support during events to ensure seamless execution.Conduct post-event clean-up, restore office layout, and arrange additional cleaning or rubbish collection if required.Operations and Administrative Support Provide general administrative tasks as required.Manage reception duties, including greeting visitors and handling meeting room bookings.Liaise with vendors, caterers, and internal teams to coordinate logistics including building security for guest access and after-hours requirements and additional cleaning services post-event.Monitor office equipment, arranging quotes, repairs, or replacements when necessary.Assist with onboarding new starters, including office tours and desk setups.Assist practice groups and administrative teams with ad hoc requests.Manage deliveries and filing documents with the Courts as required.Maintain records and databases within operations.We're looking for someone: With front of house, reception or administrative experience, ideally in a professional setting.With basic to intermediate MS Suite skills.With an understanding of Occupational Health & Safety (OH&S) principles, particularly in event setups and manual handling.Prior experience using a CRM system is beneficial but not essential - training will be provided.Has strong communication skills and the ability to liaise with internal and external stakeholders.Demonstrates excellent attention to detail and the ability to manage multiple priorities efficiently.With the ability to work both independently and collaboratively within a team.Who is an Australian Citizen or permanent resident.What's in it for you Opportunity for learning and development and internal career progression.Be mentored in a supportive environment, with access to quality work and professional development opportunities.A fun, collaborative and high-performing team environment with regular social events, training days and team retreats.A competitive remuneration package, including equity pursuant to the Group's ESS.An extra week's leave, as part of our employee personal development program.Full-day birthday leave.How to Apply? We prefer to work directly with candidates, if you are interested in this role, please click the 'Apply' button or contact the consultant, details below, for more information.
For more information on Hamilton Locke, please visit https://hamiltonlocke.com.au/ or follow us on LinkedIn here.
Agency submissions Hamilton Locke does not accept agency submissions unless the agency is specifically contacted by a member of the Recruitment Team.
Please do not forward candidate profiles or resumes to partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Hamilton Locke or HPX Group will not be liable for a fee.
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