Organisation: Department of Treasury and FinanceOccupation: Administration/SecretarialReference: VG/1832501Job posted: 28/11/2024Closes: 12/12/2024Classification: VPSG4Salary Range: $95,102 - $107,905About usThe Department of Treasury and Finance provides economic, financial and resource management advice to help the Victorian Government deliver its policies. We strive for excellence in financial and economic management to improve the lives of all Victorians.Project Advisory's (PA) purpose is to provide project and technical advice and assurance and policy advice on systemic improvements to the delivery of Victoria's infrastructure projects. This is achieved by:Providing Project Advisory and Assurance, including Technical Review Advice, Project Assurance Reviews, and detailed cost and risk reviews.Understanding systemic challenges and supporting the identification of solutions to improve cost, time, and benefits realisation of project delivery.Building capability and skills to lead complex infrastructure projects, through forums and programs such as the Australian Major Project Leadership Academy (AMPLA) and short courses.Driving the uptake of digitisation in construction delivery to improve efficiency.About the roleReporting to the Executive Director, you will be responsible for:Providing high-level confidential secretarial and administrative support to the Executive Director including extensive time and diary management.Managing the Executive Director's email inbox.Providing executive support for all meeting papers, preparation of presentations, and facilitating follow-up action.Assessing and prioritising a high volume of incoming papers, emails and telephone enquiries.Proof-reading and editing ministerial briefs, memorandums and general correspondence for senior management and DTF Ministers.Implementing and managing administrative processes across the work group.Maintaining strong relationships with senior management and staff within the Department of Treasury and Finance.Providing administrative support to other staff within the work group.Managing administrative processes for the work group including document management.Monitoring and maintaining the work group's stationery supplies, records, IT equipment, budget expenditure, purchasing and timely payment of invoices.About youWe are seeking applications from candidates with demonstrable experience in:Planning and OrganisingPuts a high priority on accomplishment and attaining results.Identifies processes, tasks and resources required to achieve a goal.Distinguishes between the more and less critical activities.Detail FocusEnjoys making sense of large volumes of complex information quickly.Identifies errors and inconsistencies in content, style and logic.Interpersonal EffectivenessIs sensitive to the underlying concerns, interests or emotions behind what is being said and done.Puts others at ease.Decisiveness and JudgementMakes rational and sound decisions based on a consideration of the facts and alternatives.Takes account of risks and knows when to escalate issues.Experience and qualificationsProven experience providing high level executive and administrative support.Highly developed computer skills and proficiency in a range of software programs.About our cultureWe aim to provide an inclusive workplace that is respectful of differences. We are committed to supporting Aboriginal pathways between education and employment.How to applyVPS employees and other JSE-eligible applicants are encouraged to apply on the Jobs & Skills Exchange (JSE) jobs board. For more information about the position and key selection criteria, please refer to the position description. To apply, select the ‘Apply Now' button and provide a copy of your resume and cover letter summarising your skills and relevant experience. Applications close at midnight, 12 December, 2024.Covid-19 VaccinationDTF strongly recommends all DTF employees be fully vaccinated.
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