Add expected salary to your profile for insightsRole Overview: An exciting opportunity has become available for an Executive Assistant to join the Mackay Women's Services team.
In this role, you will provide exceptional executive support to the CEO, Practice Manager and Business Manager, including diary management, organising travel, drafting a range of documentation and correspondence, and undertaking a range of business support activities and projects.
You will also manage a diverse range of stakeholder relationships with a high degree of professionalism and initiative.We are seeking an experienced professional with a proactive approach to achieving goals and a strong alignment with the Mackay Women's Services values and strategies.Our ideal candidate will be comfortable in a fast paced, ever-changing environment which requires you to constantly manage changing priorities.If you possess professional communication skills and want to join a friendly team environment, we encourage you to apply now!What You'll Do:Executive support to the CEO, Practice Manager and Business Manager, including diary management, organising travel, drafting a range of documentation and correspondenceDocument development and management, electronic file management, and clerical tasks to support the management team functionsPerform administrative tasks to support the day-to-day support of services, such as fleet managementLead and/or support operational projects to implement continual business improvementsProvide secretariat and minute-taking support where required including that of the integrated service team and other organisational meetings where required including the preparation and distribution of meeting materials to all relevant stakeholders in a timely and accurate manner.Answer inquiries from stakeholders, staff, volunteers, and the public in a professional and timely manner.Provide (when required) support for reception duties as needed, ensuring a welcoming and organised front office to adequately service clients and visitors to the Service.Why Join Us:Impactful Purpose: You'll play a pivotal role in an organisation that's dedicated to empowering women and creating positive change in our community.Career Challenge: This role will stretch your capabilities as you provide key service support whilst working collaboratively within a supportive team, contributing to the efficiencies, and growth of the organisation.Community Awareness: You'll gain a close-up understanding of the challenges and opportunities present within the community we serve.Professional Growth: Your skills and experience will be honed as you carry out multiple and diverse tasks, whilst being supported to engage in ongoing learning and education opportunities.Team Enhancement: This role presents an opportunity for you to highlight your commitment to provide high-quality executive support.Personal Benefits: Access to Salary Packaging benefits to increase your take home pay!Qualifications (Essential):Demonstrated skills and experience in providing executive support services to senior management.Ability to quickly acquire knowledge of Domestic and Family Violence policies and procedures.Superior computer skills with a comprehensive understanding of various software programs commonly used in business settings, such as Microsoft Office Suite (Word, Excel, PowerPoint), email systems, and quick to learn specialised industry-specific applications.Excellent communication (oral and written) and interpersonal skills.Proven ability to complete tasks with minimal supervision and ability to operate in a cooperative and collaborative team-based environment.Current Driver's LicenseWorking with Children Check (Blue Card) – or the ability to acquire.Current National Police Certificate – or the ability to acquire.How do your skills match this job?Your application will include the following questions:Which of the following statements best describes your right to work in Australia?How many years' experience do you have as an executive assistant?Do you have a current Working With Children (WWC) Check?Do you have a current Police Check (National Police Certificate) for employment?
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