**Senior Accounts Payable Officer Role Summary:**
The Senior Accounts Payable Officer will play a pivotal role in the AP team, overseeing daily activities for accounts payable processing and associated tasks with utmost accuracy and timeliness. This includes ensuring timely payment of invoices while adhering to Delegated Level Authority policy.
Primary Responsibilities:
* Process all Accounts Payable transactions in accordance with relevant policies, processes, and procedures within delegated authority limits.
* Supervise, mentor, and provide guidance to AP Officers, fostering a collaborative work environment.
* Reconcile payments and expenditures, including invoices, statements, cheques, refund requisitions, in compliance with AP procedures.
* Ensure accurate approval processes and correct GL postings.
* Carry out supplier reconciliations to prevent over, under, and duplicate payments.
* Allocate workflows in the central AP mailbox within the team to ensure deliverables are met and invoices are paid on time.
* Communicate effectively with the wider business to address queries in a timely manner.
* Process invoices promptly to minimize month-end accruals.
* Manage the weekly accounts payable payment run.
* Review and maintain vendor listings.
* Assist with general expense management, including employee expense claims.
* Evaluate and improve internal controls to ensure compliance with audit requirements and risk mitigation.
* Develop an in-depth understanding of existing purchase-to-pay processes.
* Assist in enhancing internal controls documentation and maintenance.
* Perform internal audit procedures to assess and enhance the effectiveness of internal controls.
* Drive continuous improvement across all Accounts Payable processes.
* Ensure the Delegated Level Authority list is accurate and communicated to relevant stakeholders.
* Foster strong working relationships with Billing and Collections, Financial Reporting, and Financial Planning and Analysis teams within Finance.
Essential Skills:
* Strong analytical, problem-solving, and communication skills.
* Previous experience in accounts payable.
* Ability to work under tight deadlines.
* Proficiency with systems like Oracle NetSuite, Concur, or another large ERP.
* Intermediate Excel proficiency (formulas, lookups, and pivots) for supplier reconciliations.
* Safety and Environmental Management: Ensure health and safety programs and environmental practices meet minimum legal and A2B requirements.