Minimum Qualifications:
* Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training preferred.
* Experience as a receptionist or secretary preferred.
* Computer skills and/or experience required.
* Typing and/or keyboarding skills required.
* Working knowledge of standard office machines required.
* Communication and interpersonal skills that can achieve high levels of customer satisfaction.
* Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.
* Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable.
Reports to:
Job Goal: Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District’s educational program and students’ success.
Performance Responsibilities for District Office Personnel:
* Performs various office management tasks.
* Operates computers, copiers, office machinery, and equipment with a high degree of skill.
* Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned.
* Performs duties to achieve high levels of customer service.
* Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel.
* Deals courteously with visitors, parents, students, and staff.
* Cooperative, flexible, and shows good judgement/discretion in interpersonal interactions.
* Represents self, school, and District property.
* Responds in a timely manner to informational requests.
* Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures.
* Demonstrates good safety practices and adheres to all District rules, regulations, and policies.
* Performs other duties as assigned in order to carry out functions of the office.
Performance Responsibilities for School/Building Secretary:
The following responsibilities may be included for this position:
* Prepares monthly school reports, as required.
* Prepares school report cards for printing and distribution.
* Collects and records activity fees and payments.
* Coordinates information for school/building activities.
* Assists with the enrollment of students.
* Maintains and updates student records and files.
* Collects, complies, and enters student data, payroll, time sheets, and other record-keeping data into computer databases.
* Maintains student and employee files.
* Greets students, parents, and guests warmly; functions as an ambassador for ISD.
* Answers telephones, transfers calls, and takes messages.
* Performs secretarial duties, such as typing correspondence, opening mail, ordering supplies, etc.
* Performs other responsibilities as necessary to carry out the functions of the office.
Terms of Employment: School/Building Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education.
Evaluation: Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation – Office Personnel.
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