Job Description
Role Overview:
The Contract Management Officers will work closely with other team members in the Submarines Division to undertake contract management, administrative and other support tasks associated with contracts managed by Collins and Combat Submarine program.
Key Responsibilities:
* Assisting with strategy development and planning;
* Developing and issuing tenders and requests for quotation;
* Managing contract negotiations;
* Developing and implementing contract changes;
* Raising and/or amending contract change proposals and purchase orders;
* Conducting contract performance reviews;
* Reviewing and approving payment of invoices;
* Conducting contract governance and reporting activities.
Additional Responsibilities:
* Accountable for procurement planning, tendering and contract formation and contract management activities.
* Always ensuring compliance with legislations, procurement policies, processes and procedures;
* Provide guidance, advice and services during the procurement lifecycle on contracting activities including coordination of legal and financial services;
* Engaging and negotiating with stakeholders and responding to complex enquiries and contract management issues.
* Always taking the initiative to identify alternative courses of action when necessary;
* Understand and provide advice on commercial risk, legal principles and contractual performance requirements;
* Draft and review contracting correspondence including complex, commercially sensitive reports, submissions, contract change proposals and other documents as required;
* Monitor and manage contract administration, performance and risks against the contract and contribute appropriate action;
* Build and sustain productive relationships with supervisors, staff and team members and participate in team work activities.
About Our Team:
Submarines Division is a Division within the Department of Defence's Naval Shipbuilding and Sustainment Group. The Naval Shipbuilding and Sustainment Group is charged with delivering naval shipbuilding and sustainment to the relevant capability managers (primarily Navy), and is also the Capability Manager for Continuous Naval Shipbuilding.
Submarines Division exists to deliver an enduring, potent and agile submarine capability vital to Australia's national security. This purpose applies equally to Australia's submarine themselves, to the Navy that operates them, to the administration that sustains them, and to the sovereign industry base that supports them.
Our Ideal Candidate:
The Contract Management Officer will be highly motivated, self-starting and competent with a successful track record performing in similar role(s). They will have a strong background in complex commercial transactions and policy, procurement and contract management.
Requirements:
* Have a strong background in complex commercial transactions and policy, procurement and contract management;
* In particular, the successful candidate will be a clear thinker, an effective communicator and have a strong ability to resolve competing priorities and advising stakeholders accordingly;
* Good leadership and effective communication skills, and be able to develop and maintain effective interpersonal relationships with a wide range of key stakeholders with a strong focus on working as part of a team;
* Have solid commercial acumen with a demonstrated understanding of contract fundamentals and supplier relationship management;
* Have experience in procurement and well developed administrative skills;
* Able to manage competing priorities in a work environment, often under time pressures;
* Be effective in communicating and managing stakeholder in achieving outcomes;
* Understanding and applying legal principles, legislative and mandatory policy compliance obligations and critical commercial risk and performance requirements;
* Be a critical thinker, skilled listener and effective communicator;
* Trustworthy, transparent and have the highest level of integrity;
* And be confident and professional when engaging with all stakeholders.